Recover Emails from Outlook: Proven Methods

Why Do Emails Go Missing in Outlook?

Before recovering lost emails, it’s important to understand why they go missing. Some common reasons include:

• Accidental deletion.
• Corrupted PST files.
• Auto-archiving or email rules.
• Account sync issues with Exchange or IMAP.
• Outlook profile corruption.
• Moreover, a large mailbox size is causing crashes.

User Query: I accidentally deleted some important emails from my Outlook inbox. I also emptied the Deleted Items folder by mistake. Is there any way I can get those emails back? What steps should I follow to recover them safely?

Solution: Losing important emails can disrupt your work, but recovery is possible. This blog walks you through easy manual methods and a trusted tool that anyone can use to recover emails from Outlook. If you’re a beginner or an experienced user. Follow these steps to quickly restore your deleted emails and keep your Outlook data safe without stress.

Real-Life Scenario: John is a project manager. While trying to free up some space, he accidentally deleted several important emails. On top of that, he emptied his Deleted Items folder by mistake. Using the DRS PST Repair Tool, he quickly restored all important messages. It makes sure no disruption to his ongoing projects.

Recover Emails from Outlook from Deleted Items Folder

If you recently deleted an email, Outlook keeps it in the Deleted Items folder.

1. Firstly, open Outlook on your system.
2. Then, go to the Deleted Items folder.
3. Locate the email and right-click > Move to Inbox.

Limitations: Emails usually stay here for 30 days unless permanently deleted.

Recover Email from PST File In Microsoft 365

Even if you emptied the Deleted Items folder, Microsoft 365 users have another option to recover them.

1. Firstly, go to the Deleted Items folder.
2. Click Recover items recently removed from this folder (at the top).
3. Lastly, select the items and click Restore.

Limitations: This only works if the retention policy hasn’t expired (default: 14 to 30 days).

Recover Deleted Emails from PST File (Backup & Archive)

If you have an older backup or archive, you can restore emails using a PST file.

1. Primarily, open Outlook and click File.
2. Then, go to Open & Export.
3. After that, select Open Outlook Data File.
4. Further, select your .pst file.
5. Outlook will open it as a new folder. 
6. Finally, drag the emails you need into your inbox.

Quick & Reliable Solution to Recover Emails from Outlook

If your PST file is damaged or corrupted, you can directly use the professional DRS PST Repair Tool. It helps you repair broken PST files without data loss or minimal disruption. This is a 100% trusted, top-notch utility to recover all PST file items, like emails, contacts, calendars, attachments, and more. With this utility, both tech and non-tech users can easily recover their corrupted Outlook PST files without hassle. In addition, it saves recovered data into the new PST files or other formats (File formats & Email Clients). 

Key Features of PST Repair Tool:

• Helps to improve Outlook speed and repair corrupted data.
• Multiple Recovery Modes: Standard, Advanced, and Deep.
• Preserve Original formatting and structure.
• A free (Demo) version is available to explore its features.

Simple Steps to Restore Emails from Outlook

1. Primarily, launch the DRS PST Repair Tool on your system.
   
   



2. Next, click on Open and browse the corrupted PST files.
   
   



3. Then, choose Recovery Modes and other options. Click Next.
   
   



4. After that, you can preview the recovered data file. Hit Save.
   
   



5. Lastly, define Path and choose Saving Format. Press OK.
   
   

Tips to Avoid Losing Outlook Emails in the Future

To keep your emails safe, you can follow these points:

• Make regular backups of your Outlook data.
• Don’t ignore Outlook warnings about file size or corruption.
• Use Microsoft 365’s built-in retention policies.
• Avoid using one large PST file for everything.
• Furthermore, keep antivirus and Outlook updates installed.

Conclusion

Losing important emails in Outlook can be stressful. When those emails have vital business details or important messages from clients. But the good news is that recovery is possible. If your emails were deleted for several reasons, such as accidentally, due to corruption, and more. As we explored, Outlook provides built-in options for recent deletions, and older backups can be restored through PST files. For corrupted or inaccessible data, a trusted tool like the DRS PST Repair Tool offers a safe and complete recovery. These are the Ideal solutions for the basic, advanced, and enterprise-level users.

Related Post: Backup Your Outlook Emails.

Frequently Asked Questions