Convert XML to CSV: Export XML to CSV File Easily

Written By
Aaradhya Jain
Approved By
Shivam Rathore
Updated on
November 25th, 2025
Read Time
5 minutes

User Query: I have an XML file, and I want to convert it into CSV so I can open it in Excel. What is the easiest way to convert XML to CSV without losing formatting?

Summary: XML files are widely used to store structured information, but they are not easy to read in their raw format. When you try opening an XML file, it usually appears in a long, nested structure that is hard to understand. Besides that, a CSV is simple, clean, and supported by almost every spreadsheet or data tool. This is why many users choose to convert XML file to CSV for reporting, analysis, or migrating data into Excel and other applications. In this blog, we explore the manual method and a professional DRS XML File Converter for a quick and hassle-free conversion.

Download Buy Now

Table of Contents

Instant Solution to Export XML to CSV

Download and install the DRS XML Converter Tool.
Choose: Select Files or Select Folder to add XML files.
Preview and select the XML files to convert. Click Next.
Then, pick the CSV format as the Saving option.
Apply advanced features based on your needs.
Lastly, click Convert to start the XML conversion.

Why Transform XML to CSV Format?

Opening files in Excel, Google Sheets, and other spreadsheet tools.
Analysing data without dealing with complex tags.
Importing data into databases or CRM tools.
Moreover, sharing data in a clean, table-like format.

Method 01: Manual Method to Convert XML to CSV

Firstly, open Microsoft Excel on your system.
Now, click File > Open and browse your XML file.
Excel will ask how you want to open the XML. Choose As an XML Table.
After that, your XML data will load in a table format.
Afterwards, click File > Save As.
Select CSV (Comma-delimited) as the output format.
In the end, save the file.

Limitations of the Manual XML to CSV File Conversion

XML tags are nested inside each other.
Missing closing tags.
Excel cannot map the XML structure.
It might be a chance that the CSV file data is lost.
Additionally, encoding issues (UTF-8, ANSI, etc.).

Professional Way to Convert XML to CSV

You can easily avoid the limitations of the manual method; the DRS XML to CSV Converter is highly recommended. This tool allows you to convert a single or multiple XML files at once with no data loss. Preserves original data formatting, structure, and metadata during the entire conversion. With its simple interface, every user can easily use it without any technical skills. Apart from that, by using this tool, you can convert XML file to PDF and other formats, including File and Email Clients.

One-Time Service Available

If you don’t want to install any software yourself, the DRS team also provides a One-Time Conversion Service. This service is helpful for users who have large XML files, corrupted structures, or sensitive business data that must be handled carefully.

Real-Life Scenario:

A data analyst from a logistics company had nearly 500 XML files with shipment and customer details. When he tried converting them in Excel, the files showed errors, and the data got mixed up. Because the information was sensitive and the work was urgent, he used the DRS One-Time Service. The team safely converted all XML files into clean CSV sheets within a few hours. This helped him finish his report on time without any technical trouble.

Detailed & Verified Steps to Convert XML to CSV

First, download and install the DRS XML to CSV Converter Tool on your PC.
Now, choose: Select Files or Select Folder to add your XML files. Click Next.
Then, you can preview and select the XML files to convert. Hit Next.
Afterwards, choose the CSV as the Saving Format from the drop-down list.
Lastly, apply advanced features/filters as per your needs. Click Convert.

Conclusion

In this complete blog post, we explored several methods to convert XML to CSV by using the manual method and a professional tool. There are several differences between the manual and a professional tool. The manual method is only applicable to convert a small number of XML emails. Also, this method has several limitations that make it an unreliable choice for many users. Thats why its highly suggested to use the professional tool. It support batch conversion with multiple advanced features.

Frequently Asked Questions

Q.1 How do I convert XML to CSV on Windows?

Ans: You can open the XML file in Microsoft Excel and save it as a CSV file. However, if your XML file is large or has a complex structure, it is better to use the DRS XML to CSV Converter for a smooth and error-free conversion.

Q.2 Why do I get an “Invalid XML structure” error during conversion?

Ans: This error appears when your XML file has missing tags, broken formatting, or unsupported characters. Excel cannot read such files properly. A professional tool can handle these structures and convert them without errors.

Q.3 Can I convert multiple XML files to CSV at once?

Ans: Yes, you can. The DRS XML to CSV Converter supports batch conversion, allowing you to convert hundreds of XML files into CSV in a single process.

Q.4 Is my converted data saved to your database during the process?

Ans: Yes, you can. The DRS XML to CSV Converter supports batch conversion, allowing you to convert hundreds of XML files into CSV in a single process.

Q.5 Can your team view my data during customer support or troubleshooting?

Ans: No. Your files are not accessible to the team unless you choose the One-Time Service and share the files yourself. Even then, the team handles data securely and only for conversion purposes.

About The Author:

Aaradhya Jain

I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.