Export Emails from Apple Mail to PDF: 100% Working Methods
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
November 27th, 2025 - Read Time
5 minutes
Noah’s Query: I am using Apple Mail and want to save my important emails as PDF files. What is the easiest way to export emails from Apple Mail to PDF without losing formatting or attachments?
Summary: Apple Mail is the default email client for macOS users. It is simple, fast, and easy to use. However, many users want to save their emails as PDF files for backup, legal records, sharing, or offline reading. Since PDF is secure and works on all devices, converting Apple Mail emails to PDF is a smart option. In this blog, I’ll explain the best manual and automated DRS MBOX Converter Tool to convert Apple Mail to PDF. All methods are written in simple language, so even a non-technical user can follow them easily.
Why Export Emails from Mac Mail to PDF?
- PDF files are easy to read and share.
- Good for legal or business records.
- Emails are stored safely on your system.
- PDF works on all devices and operating systems.
- You can keep a clean, readable copy of important messages.
Method 01: Export Apple Mail Emails to PDF Manually
Apple Mail gives you a built-in option to save emails as a PDF. Follow these steps:
- Firstly, open Apple Mail on your Mac.
- Now, select the email you want to save.
- Then, click File at the top menu.
- After that, choose Export as PDF.
- Select the destination folder on your Mac.
- In the end, click Save to complete the process.
- Your email is now saved as a PDF file with the same formatting.
Limitations: Manually Export Mailbox from Apple Mail to PDF on Mac
- With the manual method, you can only save one email at a time.
- This process is not suitable for large mailboxes.
- It’s hard to manage attachments.
- Moreover, it is time-consuming for bulk conversion.
Method 02: Hassle-Free Way to Export Emails from Apple Mail to PDF
The DRS MBOX File Converter is a quick, reliable, and secure process to export multiple emails from Apple Mail to PDF. It preserves the original data formatting, structure, and metadata during the entire process. With its simple interface, every user can easily use it without needing any technical skills. Additionally, you can convert MBOX files to PST and other formats, including File and Email Clients. A free version of this tool is accessible to understand its features and functions. This tool is highly compatible with all Windows versions, including Windows 11, 10, 9, and more.
One-Time Export Data from Apple Mail to a PDF Service
If you don’t want to install software or handle the process yourself, DRS also offers a One-Time Apple Mail to PDF Conversion Service. This service is designed for users who prefer a fast, done-for-you solution without dealing with technical steps or manual methods.
Why Choose the One-Time Conversion Service?
- No software installation required.
- Fully handled by trained professionals.
- 100% secure and private file processing.
- No risk of data loss or formatting changes.
- Best for users with large Apple Mail mailboxes.
- Furthermore, saves time when you don’t want to convert multiple files manually.
Simple Steps to Export Emails from Apple Mail to PDF
- First, download and install the DRS MBOX File Converter on your PC.
- Now, choose: Select Files or Select Folder to add your MBOX files.
- Then, you can preview and select the MBOX emails to convert. Click Next.
- After that, pick the PDF as the Saving Format from the given list.
- Lastly, apply advanced features and filters as per your needs. Click Convert.
Conclusion
In this technical blog post, we explored several methods to export emails from Apple Mail to PDF. The manual method is free to use and is only used to export a few number of MBOX emails. That’s why it’s highly suggested to use the professional tool. This tool supports batch conversion with several advanced features. It gives a guarantee of 100% data loss during the process.
Frequently Asked Questions
Ans: You can export a single email by selecting the message in Apple Mail, clicking File > Export as PDF, and choosing a location to save it. For bulk conversion, use the DRS MBOX File Converter, which allows you to export multiple Apple Mail emails to PDF in one go.
Ans: Yes. The DRS MBOX File Converter exports Apple Mail emails to PDF with all attachments preserved. It keeps the original formatting, inline images, and file attachments without any loss.
Ans: The manual method is slow because it exports one email at a time. With the DRS tool, even large mailboxes can be converted quickly. The total time depends on the size of your MBOX file and system performance, but the tool is much faster than manual exporting.
Ans: The DRS MBOX File Converter is the best and most reliable tool to convert Apple Mail emails to PDF. It supports batch conversion, preserves formatting, handles attachments, and provides a safe and accurate output without data loss.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
