Export Outlook Emails to CSV Format with Complete Data
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
December 2nd, 2025 - Read Time
5 minutes
User Query: I want to export Outlook emails to CSV with complete details like sender, recipient, date, subject, and message content. What is the easiest and safest way to do this?
Summary: Outlook is one of the most widely used email clients for personal and professional communication. Sometimes, users need to export emails to CSV format to maintain records, perform data analysis, or migrate data to other platforms. CSV files are easy to handle in Excel or other spreadsheet applications. However, manually exporting emails can be tricky, and you may lose important information if not done correctly. In this blog, we explain both a manual and a professional DRS PST File Converter to save Outlook Emails to CSV. Each method gives you a quick, reliable, and hassle-free process.
Instant Solution to Convert Outlook Emails to CSV File
- Download and install the DRS Outlook PST Converter.
- Choose: Select Files or Select Files to add PST files.
- Preview and select the emails to convert. Hit Next.
- Then, choose CSV as the Saving Format from the list.
- Apply advanced features and filters. Click Convert.
Why Export Outlook Emails to CSV?
- For easy backup and offline access.
- To analyse emails in Excel or other software.
- For migration to CRM systems or other platforms.
- Also, maintains a structured format for professional record-keeping.
Method 01: Manual Export Outlook Emails to CSV
- Fisrtly, open Microsoft Outlook.
- Now, click on File > Open & Export > Import/Export.
- Then, choose Export to a file and click Next.
- After that, select Comma-Separated Values (CSV) and click Next.
- Choose the email folder you want to export (Inbox, Sent Items, etc.) and click Next.
- Further, browse to select a location to save the CSV file and name it.
- In the end, click Finish to start the export process.
Limitations: Manually Transfer Emails from Outlook to CS
- Only one folder can be exported at a time.
- Some metadata or email content may be missed.
- Attachments and metadata are not included.
- Additionally, time-consuming for large mailboxes.
Method 02: Hassle-Free Way to Export Outlook Emails to CSV
To avoid all the limitations of the manual method, you can use the reliable DRS Outlook PST File Converter. This tool allows you to export a single or multiple Outlook emails at once with no data loss. Preserves the original data formatting, structure, and metadata during the entire process. With its simple and user-friendly interface, every user can easily use it without needing any technical skills. Moreover, you can import Outlook PST to PostBox and other formats, including File Formats and Email Clients.
One-Time Email Export Service (No Software Needed)
If you don’t want to install the tool, DRS Softech also provides a One-Time Outlook Email Export Service. How It Works:
- Share your Outlook PST file securely.
- Certified experts export all emails to CSV.
- You receive a complete, clean CSV file.
Benefits:
- No technical knowledge required.
- Fast and safe, even for large mailboxes.
- Zero data loss and full folder structure retained.
- Fully private and secure processing.
Detailed Steps to Export Mail From Outlook to CSV
- Primarily, download and install the DRS PST to CSV Converter Tool.
- Now, choose the Select Files or Select Folder to load your PST files.
- Afterwards, you can preview and select the PST emails to export.
- Pick the CSV as the Saving Format from the drop-down list.
- Finally, advanced features and filters as per your needs. Hit Convert.
Real-Life Scenario:
John, a project manager, needed all his Outlook emails in CSV to analyse client communications and track deadlines. Manually exporting emails would have taken days, and he risked missing some metadata. He used the DRS Outlook Export Tool to select all folders, apply filters for relevant dates, and export everything to CSV. Within minutes, he had a complete, organised CSV file ready for analysis without any data loss.
Conclusion
In this complete blog post, we explored several methods to export Outlook Emails to CSV. The manual method is free to use and is only used to import a few number of PST emails. So, it’s highly recommended to use the professional tool. This tool supports bulk conversion with several advanced features. It gives a guarantee of no data is lost during the conversion process. A free version of this tool is available to understand its features and performance.
Frequently Asked Questions
Ans: You can use the professional DRS Outlook PST Converter to export Outlook emails to CSV without losing any formatting and structure.
Ans: This usually happens when folders are not selected during export, the PST file is damaged, or Outlook skips items due to corruption. A professional tool ensures all emails are included without errors.
Ans: Yes. With the DRS PST Converter, you can convert PST files to CSV without installing or opening Outlook on your system.
Ans: Yes. The tool offers filters, scheduling, and automatic selection options, so you can export large Outlook mailboxes to CSV without manual steps.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
