How To Convert Outlook Email to PDF With Attachments

Every Outlook user feels a need to backup their mailbox emails to their system. It is beneficial in many ways. Outlook’s built-in export feature allows you to download all your valuable data in PST and CSV file formats. But, the main problem with that is you cannot access your emails easily after downloading the emails.

While saving emails from Outlook to a local drive the most accessible file format is PDF. You can open a PDF file on almost any device. So, if you convert Outlook emails to PDF, It would be the best way to save them and access them when needed. Along with accessibility, there are many other benefits of converting Outlook to PDF. Let us discuss the most prominent of them.

Benefits of Converting Outlook Emails to PDF

Although there are numerous causes to save Outlook email as PDF, we will cover some of the most prominent ones.

• Saving your mailbox emails into your system helps you recover the data in case of data loss.
• You can easily access your Outlook emails on other devices without Outlook.
• It is a document format that preserves the content in its original structure, whether you open it on mobile or desktop.
• Adding password protection to the PDF file is another prominent cause to convert mail into PDF.

Now, you have learned all the prevalent benefits of exporting emails to PDF. It is time to learn the complete procedure to convert Outlook email to PDF online.

Different Methods to Convert Outlook Emails to PDF

MS Outlook has some inbuilt features to backup your mailboxes into your system. There is also an effective manual technique to download your emails in PDF file format. You have to perform a few simple steps in the Outlook application. Below are the steps you require for the mailbox migration.

#1. Print Outlook Email to PDF File Format

• Open the MS Outlook application in your system.
• Click on the File button in the top-right menu.

• After that, select the Print tab from the left section.

• In the Printer section, choose the Microsoft Print to PDF option.

• Click on the Print button to proceed further.

• Specify the File Name and Save as Type of the desired mailbox.

• At last, click Save to Convert Outlook email to PDF.

#2. Use MS Word to Save Outlook Emails as PDF Format

• Launch MS Outlook and open the desired email.
• Click on the File button in the menu bar.
• After that, choose the Save As tab in the left pane.
• Define the destination and file name to the Outlook file. Select the HTML file in Save as type and click on the Save button.
• After that, open this HTML file of Outlook email through MS Word.
• Press File and choose the Save As tab from the left section.
• Finally, select PDF from the list and press the Save button.

You can convert email messages to PDF file format by performing the above steps. Despite that, users prefer an automated solution over manual techniques. Let us see what the drawbacks of manual methods are.

Common Challenges With Manual Methods

However, there are various limitations of these techniques and they are not suitable for every user. We explain the most significant drawbacks of manual solutions.

• They consist of complex steps. So, you must have sufficient technical knowledge to perform them.
• These techniques are time-consuming. You cannot perform bulk migration of your mailbox data.
• Sometimes, these methods lead to file corruption and data loss because of not performing the procedure correctly.

The manual approach has considerable problems. What would be the best solution to migrate your mailbox data? We provide you with a better alternative to the complicated DIY solution.

#3. Professional Solution to Convert Outlook Emails to PDF Documents

PDF Converter for Outlook is the most recommended solution to convert Outlook email to PDF file format. It is an exceptional application that provides you with incomparable features. Not only PDF, but you can also convert your complete Outlook emails into OST, MBOX, CSV, HTML, and many other formats in one go. Also, it has a simple and interactive user interface considering the technical naivety of beginners.

To convert Outlook emails to PDF using the DRS PST Converter Tool

• Start by launching the tool and adding your PST file(s) that contain the Outlook emails you want to convert.
• Next, select “PDF” as the output format and specify the destination folder where the converted files will be saved.
• The tool offers options to manage attachments, maintain folder structure, and apply various filters to select specific emails.
• Once settings are configured, click “Convert” to begin the process, and within moments, your Outlook emails will be saved as PDF files with their original content and formatting intact.

Also Read: Methods to Convert Office 365 Emails to PDF

Conclusion

After reading this blog, I hope you have understood how to convert Outlook emails to PDFs with attachments. We provide all possible techniques of migration. Also, we explain the professional solution that is the most recommended technique and ideal for beginners.