How to Setup Gmail Emails in Outlook Account?

Summary: Sometimes users want to setup Gmail in Outlook for diverse business or Office purposes. So, users search for how to configure Gmail in Outlook 2016. Finding a reliable solution to this problem is difficult. So in this blog, you can explore some of the most reliable and secure manual methods and a professional Gmail Backup Tool. Read this blog till the end for better understanding. Before starting the blog, let us briefly overview the topic.

A User Query

“I have been using Google Mail for several years but have now switched jobs. The other company is using the Outlook email client for emailing. Therefore, I need to set up my Gmail account in Outlook to transfer all data securely. Can you suggest any easy-to-use tool to minimize my effort and transfer load? I want a trustworthy tool to migrate Gmail data to Outlook securely. How do I sync my Gmail with Outlook? Please suggest solutions.”

Gmail is Google’s email service that lets you send and receive emails. Moreover, it gives you 15GB of free cloud storage that you can use for Contacts and Drive. Big attachments and emails mostly use up this storage. Furthermore, you can access Gmail easily from smartphones, PCs, or Macs, so you can check your emails wherever you are. Additionally, Gmail is an integrated app with G Suite, which includes other apps that help you work better along with managing your emails.

Now, we will talk about Outlook after that, we will discuss some needs to setup Gmail in Outlook.

Outlook 365 is the email client that Microsoft uses. This allows users to send and receive emails, manage calendars, store contacts, track tasks, etc. It is widely used for business purposes because it is a cloud-based software. Moreover, it is also compatible with the ecosystem of Microsoft 365 which provides you with a seamless transition between Word, Excel, PowerPoint, OneNote, OneDrive, etc.

Needs to Add Google Account to Outlook

There are some reasons why users move towards Outlook let’s discuss them one by one.

• Outlook simplifies managing multiple email accounts together.
• It works smoothly with other Microsoft services like OneDrive and Teams etc.
• You can access your emails offline, so you can read messages without the internet.
• Outlook is known for its strong security, which is great for keeping your emails safe.
• Some people just like Outlook’s design and extra features better than other emails.
• Outlook helps you keep your emails organized with tools like focused inbox, custom folders, and strong filters.

Method to Configure Gmail Account in Outlook

In this section of the blog, we will talk about the methods by which you can add your Gmail account to your Outlook account. We will be discussing the manual and the professional methods. The manual method is the free method and has some limitations which we will talk about further. On the other hand, the professional tool has a demo version and is very simple to use.

How to Setup Gmail in Outlook Manually?

The following manual steps will be divided into three parts. You have to first prepare your Gmail account for Microsoft Outlook and then, get an app-specific password for Gmail. Lastly, connect Outlook to your Gmail account. Now, let’s discuss the steps in detail.

Prepare Your Gmail Account

Enable IMAP in Your Gmail Account:

1. Go to Gmail and click on the gear. Then, select See all Settings.
2. Click on the Forwarding and POP/IMAP tab at the top of the settings menu.
3. Locate the IMAP settings and activate IMAP.
4. Remember to click Save Changes to apply the settings.

Get an App-Specific Password for Gmail

1. Select your profile picture in the top right corner.
2. Now, select Google Account and click on Manage Your Google Account.
3. On the left side, choose the Security tab.
4. Under Signing in to Google, enable 2-Step Verification.
5. After that, click on App passwords.
6. In the App password window, select Other from the drop-down menu.
7. Enter Outlook as the app name and click Generate.
8. Google will generate an app password for Outlook. Click Done and be sure to save this password. You’ll need it later when setting up Outlook to access Gmail.

Setup Gmail in Outlook

1. Open Outlook and go to File > Account Settings.
2. On the Account Settings screen, click New.
3. Enter your Gmail email address in the provided field and click Connect.
4. Paste the app password you generated on Google and click Connect.
5. Your account setup is nearly finished. If you don’t need to set up Outlook Mobile at this time, uncheck the option and then click OK.

You can now access and manage your Gmail directly within Microsoft Outlook. However, there are some drawbacks to this method that it is a very lengthy process. Also, you need to have the proper technical skills to perform this procedure. To overcome its limitation let’s move to the professional method.

Professional Method to Setup Gmail in Outlook

The DRS Gmail Email Backup Tool can easily perform migration from Gmail to Outlook. Moreover, you will need not to add Google Mail to Outlook manually. It is the most reliable and easy-to-use tool. Many users ask ‘How to configure Gmail in Outlook 2016?’ Well, this tool is highly compatible with all versions of Windows OS. So, this is a perfect solution for all Windows OS users. Here are the steps to use this tool.

1. Download and launch the Gmail Backup Software as an administrator.
2. Fill in all the required details of your Gmail account and hit Sign In.
3. After successful login, select Gmail and press Next.
4. Preview and select the folder from the tree-like structure. Click Next.
5. Click login and authenticate your Office 365 account.
6. Now, hit Next and select the destination of the Office 365 folder.
7. After that click Next and select the required filter from the given options.
8. Lastly, select the Convert option to start your procedure.

With this expert solution, you are not required to add Google account to Outlook. It allows direct migration of Gmail mailbox to Outlook in one go. Apart from this, the tool has some more exceptional features as well. Such as you can backup Gmail emails to other formats like PST, MBOX, EML, CSV, HTML, etc. Moreover, you can also migrate from Gmail to Google Workspace, IMAP, Gmail, etc using this software. You can take a look at all the features by using the demo version of this tool. Additionally, it has an amazing graphical user interface for the best user experience.

Conclusion

Here is the end of this blog. We have explained every process in detail. Now, you can easily setup Gmail in Outlook. Somehow, the manual method has some limitations but it works well. On the other hand, the professional tool is the most reliable tool that can perform your process without any limitations. It will directly migrate data to Outlook. Now you can opt for any process as per your requirement.