Outlook Keeps Creating Duplicate Contacts – Issue Resolved

Introduction

Outlook is an email client well known for its comprehensive features. One such feature is ‘People’ helps you to manage contacts. You can create and customize contacts in Outlook. Sometimes, you find more than one contact with identical details. These are the duplicate contacts.

When you have multiple contacts with the same details, you face various issues like sending multiple emails to the same person. Now, let us check what are the possible reasons for duplicate contacts.

Why Outlook Keeps Creating Duplicate Contacts

There are numerous reasons for Outlook’s duplicate contacts. We provide you with some of the most common causes that create duplicate contacts.

• Simply drag and drop an email to Outlook Peoples can create duplicate contacts.
• Saving different email addresses of the same person also leads to contact duplicacy.
• Different address books on the Exchange Server will automatically create duplicate contacts.

Now, it is time to learn how to deal with the issue that Outlook keeps creating duplicate contacts.

How to Delete Duplicate Contacts in Outlook

You can remove duplicate contacts from Outlook through different techniques. Depending on the number of duplicate contacts, you can opt any suitable approach. In the first method, you delete the contacts one by one. This method is best when the number of duplicate contacts is less. However, if you have large number of identical contacts, you need to opt for more advanced solutions.

#1. Delete Unnecessary Contacts One by One

• Open the Outlook application and switch to the People tab at the bottom.

• In the Current View section, choose the Phone view.

• Select all the unnecessary contacts.
• Right-click on them and select the Delete option.

This technique is suitable for a limited number of contacts, and you can easily find duplicate contacts in Outlook. However, if you have a large number of contacts and Outlook creating duplicate contacts very frequently, opt for the next method.

#2. Filter Contacts While Importing

In this procedure, you export your contacts and then import them to your Outlook application filtering all the unwanted contacts.

Step 1: Export Contacts from Outlook

• Launch Outlook and click on People.
• Right-click on the Contacts folder and opt for the New folder option.

• Give an appropriate name to the folder and press OK.

• After that, move all your contacts to this newly created folder.
• Now, click on the File option and choose the Open & Export tab.
• Press the Import/Export icon.

• Select the Export to a file option and click on the Next button.

• Choose the Comma Separated Value (.csv) file option and again opt for the Next button.

• Opt for the newly created Contact folder and click Next.

• Browse the desired destination and hit the Next button.
• At last, click on the Finish button to complete the procedure.

Step 2: Import Contacts to Outlook

• Open the Outlook application and click on the File button.
• Select the Import/Export icon in the Open & Export tab.
• Click on the Import from another program or file option and press Next.
• After that, choose the Comma Separated Value and hit Next.
• Opt for Do not import duplicate items and click on the Next button.

• Select the destination mailbox folder and click on the Finish button.

Now, you can deal with Outlook keeps creating duplicate contacts. We have provided you with enough techniques to remove duplicate contacts. However, as you can see, this technique is quite difficult for users. So, we suggest a more advanced solution to remove duplicate contacts.

Best Solution to Remove Duplicate Contacts in Outlook

DRS Outlook Duplicate Remover is the best solution for removing duplicate mailbox items. It is built with an easy-to-use GUI. Every user without any technical knowledge can remove duplicate contacts using this tool. Also, there are numerous helpful features for more customized results.

Conclusion

After reading this article, it can be concluded that if Outlook keeps creating duplicate contacts, there are different reasons for that. You can opt for different approaches to remove identical items. However, the best approach is to use the Outlook Duplicate Remover.

Related Post: Remove Duplicate Contacts in iCloud.

About The Author:

Andrew Tie

Andrew Tie is a vastly experienced tech journalist who enjoys taking apart complex technology for a broad audience. Over more than a decade in the technology sector, Tie is good at making complicated technical concepts lucidly clear; enabling readers through engaging content. During his writing career so far, Andrew has written for several tech publications, right from industry-leading journals to popular tech blogs. Clarity, precision, and the ability to bridge technical vocabularies with everyday understanding mark his work.