How to Stop Receiving Duplicate Emails in Outlook – Pro Tips

This blog is based on the query How to stop receiving duplicate emails in Outlook. Here is the query: “Occasionally, I encounter a perplexing issue where emails from fellow Outlook users end up duplicating, despite having been read or deleted. This flood of duplicates jams my inbox, consuming the account’s storage capacity and causing incoming emails to bounce back! Is there any way to prevent an incoming email from multiplying and creating chaos in my Inbox?”

Summary- Welcome to this interactive guide on how to stop receiving duplicate emails in Outlook! Are you also tired of filtering through your inboxes only to find duplicate emails cluttering your digital workspace? Worry not because this blog will unravel possible reasons that may trigger duplicate emails. We’ll explore and arm you with a range of effective strategies to prevent them from invading your inbox in the future using manual as well as professional Outlook PST Duplicate Remover Tool.

Overview: Whether you’re an Outlook enthusiast or a casual user, you must be tired of the never-ending cycle of duplicate emails in Outlook. And you might have several queries regarding how to stop Microsoft Outlook from receiving duplicate emails. But do you know why duplicates occur in Outlook? Duplicates in Outlook can occur for several reasons. Some of the common reasons are as follows:

• Sometimes, duplicate emails in MS Outlook may occur due to delays or interruptions in synchronization between Outlook and the mail server.
• If you use multiple email accounts in Outlook, emails are downloaded and saved separately for each account, causing duplicates.
• Misconfigured email rules and filters, set up to move emails to specific folders, causing emails to be copied to incorrect folders.
• While importing or exporting data from other applications, if the import/export process isn’t managed properly, duplicates arise.
• Other reasons, such as server issues, user errors, or Third-party Add-ins, can lead to duplicates.

To avoid the occurrence of duplicates in Outlook due to such reasons, you need to take some major steps.

Precautions to Stop Receiving Duplicate Emails in Outlook

To stop Microsoft Outlook from receiving duplicate emails, you must take some of these major precautions:

• Regularly back up and update your Outlook content to minimize the impact of duplication issues.
• Check your email rules and filters to ensure they perform as intended and adjust them, as required.
• Correctly configure synchronization settings across all devices you use.
• Be careful while managing emails, and other items to avoid accidental duplication.
• Ensure server-side settings are optimized.
• Check if the “Leave a copy of the message on the server” option is enabled and disable it.

Steps to Disable “Leave a copy of the message on the Server”

Follow the steps mentioned below, and possibly you may get rid of duplicate emails in Outlook inbox:

• Open Outlook and go to the File
• In the Info tab, go to Account Settings and again click on Account Settings.
• The E-Mail tab opens.
• Select your Email account and click on Change.
• Hit the More Settings
• Move on to the Advanced
• In the Delivery section, uncheck the ‘Leave a copy of the message on the server’ checkbox.

Still, if you’re dealing with a significant number of duplicates, and you fail to stop receiving duplicate emails in Outlook, you need to delete these duplicate email files. But the manual process to remove Duplicate Emails in Outlook can be hectic and time-consuming. Therefore, using an automated tool is a better alternative. Outlook Duplicate Remover can help you locate and remove all the duplicates from your mailbox more efficiently. However, you should be cautious and take a backup of mailboxes before attempting to clean up duplicates. Let us learn more about the professional Outlook Duplicate Remover.

Professional Approach to Get Rid of Duplicate Emails in Outlook Inbox

DRS Outlook Duplicate Remover is the most convenient and advanced solution to eliminate unnecessary mailbox data and clear the clutter. Though the tool cannot stop Microsoft Outlook from receiving duplicate emails, it efficiently removes Outlook duplicate items like emails, contacts, calendars, and tasks. Featured multiple file selections, processing multiple PST files at once, reducing your effort and saving time. Moreover, the effectiveness of data remains as earlier after duplicate removal is complete. The utility is provided with various latest features such as mail filters, multiple duplicates removing criteria, etc. enhancing the effectiveness of the tool.

Guide to Remove Duplicates using Outlook Duplicate Remover

• Download the DRS Outlook Duplicate Remover Tool and run it as administrator.
• Click on Browse… to locate the required PST files.
• After, selecting the desired files, click Next.
• In the mailbox preview, select the folders you want to remove duplicates from. Hit Next.
• Further, you can apply mail filters to remove duplicates from a particular date range. And other options as per your requirement.
• At last, hit Convert.

This tool will help you get rid of duplicate emails in Outlook inbox, within a few minutes.

Also Read: How to Fix “Your Mailbox is Almost Full” Outlook?

Conclusion

Duplicate emails, contacts, tasks, etc. create clutter and occupy unnecessary space in your mailbox. Also, it reduces the productivity of the application or affects the overall performance of Outlook. Therefore, you must regularly review and manage the mailbox to stop receiving duplicate emails in Outlook. Moreover, if you encounter regular duplication of emails, take major precautions. Furthermore, if the number of duplicates is in significant numbers, go for the best Outlook Duplicate Remover tool to eliminate duplicates from the mailbox.