Convert IMAP Email to CSV: Fast & Reliable Solution
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
September 8th, 2025 - Read Time
5 minutes
User Query: How can I convert IMAP email to CSV? I need to extract my emails from IMAP servers and save them in CSV format for easy viewing and analysis. Is there an efficient way to do this?
Summary: Many users need to export their emails for backup purposes, analysis, or to organize them better. Converting IMAP email data to a CSV format makes it easier to access and manage your emails in spreadsheet software. CSV files are simple and can contain essential details like email sender, subject, date, and more. In this blog, we’ll discuss the two clear methods: Using the manual method and a professional DRS IMAP Backup Tool. Additionally, both methods easily transfer IMAP Data to CSV Format with zero data loss.
Step-by-Step Guide: How to Convert IMAP Email to CSV
- Initially, download the DRS IMAP Email Backup Tool.
- Enter your IMAP details, ID & Password to Sign In.
- Now, preview and select the emails to convert.
- Choose the CSV option from the available formats.
- Lastly, use available features/filters and hit Convert.
Real-Life Scenario:
For a quick and bulk conversion, you can use the reliable DRS IMAP Mail Backup Tool. This tool allows you to convert multiple IMAP emails to CSV at once with no data loss. You can maintain the original data confidentiality, integrity, and accessibility during the entire conversion. With its advanced features, every tech and non-tech user can easily use it without needing technical skills.
Manual Method to Convert IMAP Email to CSV
To manually convert IMAP emails to CSV, follow these steps:
- First, add your IMAP account to an email client like Outlook.
- In Outlook, click on the File > Open & Export > Import/Export.
- After that, choose “Export to a file,” then select “CSV.”
- Then, choose the email folder you want to export.
- In the end, name your file and save it in CSV format.
Limitations of the Manual IMAP Emails to CSV Conversion
This method is free but can be time-consuming and may not suit users with large volumes of emails. Moreover, it has several limitations, like:
- The manual process can take a while with large amounts of data.
- Non-technical users may find it hectic to go through email client settings.
- It also lacks advanced features like batch conversion or automation.
Professional Tool to Convert IMAP Email to CSV
For a quick and bulk conversion, you can use the reliable DRS IMAP Mail Backup Tool. This tool allows you to convert multiple IMAP emails to CSV at once with no data loss. You can maintain the original data confidentiality, integrity, and accessibility during the entire conversion. With its advanced features, every tech and non-tech user can easily use it without needing technical skills.
One-Time Service Available
If you only need to convert multiple IMAP emails at once, you don’t have to worry about tools or processes. Just share your IMAP credentials with our support team, and we’ll convert them into CSV format for you. Also, it’s quick, affordable, and completely hassle-free.
Effortlessly Export IMAP Server to CSV in Just a Few Steps
- Primarily, download the DRS IMAP Backup Tool and install it on your PC.
- Now, enter your IMAP credentials, including ID and Password, to Sign In.
- Use the Preview feature to cross-verify & select the added emails to convert.
- Then, pick CSV format from the drop-down available Saving option.
- In the end, apply customized features as per your needs. Click Start Process.
Why Choose a Professional Tool to Export IMAP Email to CSV?
This section should explain the benefits of using a professional tool like the DRS IMAP Backup Tool, key advantages such as:
- Export multiple IMAP accounts at once.
- Ensures zero data loss during conversion.
- Migrate Emails from IMAP to MSG and other formats.
- Furthermore, works on both Windows and Mac.
Final Words
In this detailed blog post, we explored the two best methods to convert IMAP email to CSV. The manual method is free to use and is only capable of converting a few number of emails. So, the professional tool is highly suggested to convert multiple IMAP emails to CSV with 100% accuracy. In addition, download the demo (Trial) software is accessible to analyze its filters and functions.
Frequently Asked Questions
Ans: Yes, you can export IMAP emails to CSV manually using email clients like Outlook. However, this free method only works for one account at a time and can be slow with large data. For faster and bulk conversion, it’s better to use a professional IMAP to CSV converter tool.
Ans: Yes, using a trusted IMAP Email Backup Tool like DRS IMAP Backup Tool, you can export multiple IMAP email accounts to CSV in one go. It saves time and ensures no data is lost during the transfer process.
Ans: Absolutely. The DRS IMAP to CSV converter tool is compatible with both Windows and Mac operating systems. Just ensure the tool you choose supports your OS version.
Ans: The DRS IMAP Backup Tool is one of the best tools to convert IMAP email to CSV. It supports multiple IMAP accounts, ensures complete data accuracy, and allows conversion into several formats like MSG, PST, EML, and more.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
