How to Create an Email Template in Outlook 365?

Today, the majority of people use Outlook email service for their business as well as personal purposes. Besides this, it provides various advantages in terms of data protection, user interface, file storage, and so on. In addition, it also offers to write a custom design. Despite this, some users are unaware of the email template functionality or unable to build a template by themselves. So, here, we provide all the manual ways to make an email template yourself.

A lot of users save their time using templates in Microsoft Outlook. The only prerequisite is to use the functionality and opportunities effectively. It works pretty easy by adding contact details to the address, and you’ll have the option to use these cards for different purposes. One can set automatic responses, build meetings, invite participants, etc.

Why Creating Email Templates in Outlook 365 is a must-to-do?

There are many benefits using an Email Template as follows:

• Email templates save a significant amount of time. Since it is a repetitive process to type the same messages into new users again and again. Therefore, build an email template and save it to the email account in Outlook. So share the template without wasting any time when there is a necessity.
• The data saved in the template is kept intact and well preserved. It can’t automatically be changed until or until users modify the template information themselves.
• Templates often include graphics such as corporate logos, pictures, etc. A user can make it much more immersive, as needed.

Let’s start with the methods for generating an Email Template in Outlook 365.

How to Create an Email Template in Outlook 365:

Steps to Create an Email Template:

1. For generating a new email message, just go to Home >> New Email, or hit Ctrl+N.
2. Now, insert a Subject if you wish to utilize one for your message template.
3. Notice: In Outlook, you could save an email template without having a default subject.
4. Add text, pictures, and other items that you want to show up in the template for email messages.
5. Notice: If you set up Outlook to automatically add a signature when you create a new message, delete the signatures.
6. When your email template is configured, pick File > Save As.
7. Type a file name.
8. Choose Save as drop-down arrow type, then pick Template Outlook (* .oft). Press Save.
9. Close your original email address.

Notice: Do not alter the template position in Outlook by default. While doing so, Outlook becomes unable to recognize the email template location. By default location: c:\users\username\appdata\roaming\microsoft\templates

Steps to Open an Email Template:

1. Pick the Home tab, pick the New Items >>More Items >>Choose Form.
2. Pick the Look in dropdown arrow in the Choose Type dialog box, simply select User Templates in File System.
3. Choose the template of your own choice.
4. Press Open.

These manual solutions help you in creating Email templates in Outlook 365 surely. So, don’t miss any step, keep following all the steps serial wise. And, in the end, find exact results.

Also Read:
How to Open OFT File on Mac And Windows OS?

Summing Up!!

Here, the email template’s benefits are given in detail. And steps to create an Email Template in Outlook 365 discussed manually. Go through all the mentioned points and find the best outcomes. I hope, you will learn new things about the Outlook from this guide.