Export Contacts from Gmail to CSV: Advanced Solution in 2026
-
Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
January 8th, 2026 - Read Time
6 minutes
User Query: My Gmail account has thousands of business contacts, and I want to export contacts from Gmail to CSV format without losing any data. What is the safest advanced solution?
Introduction: In 2026, contact management plays an important role. Many users depend on Gmail for daily communication. But Gmail contacts are not always easy to share or manage. CSV format is widely accepted. It works with Excel, CRM tools, and email platforms. This blog explains how to export Gmail Contacts to CSV. It covers both the manual method and a professional DRS Gmail Backup Tool. The process is safe, simple, and reliable.
Reasons to Backup Gmail Contacts to CSV
Backing up Gmail contacts is a smart option. It protects your important connections. Here are the main reasons to save Gmail contacts in CSV format:
- CSV files open without the internet, and you can view contacts on any system.
- Unlike Gmail, it imports easily into CRM tools, email clients, and spreadsheets.
- With the CSV file, you can sort and edit contacts easily.
- If a Gmail account gets locked, contacts stay safe, and your data remains available.
Instant Solution to Export Contacts from Gmail to CSV
|
Real-Life Scenario: Convert Gmail Contacts to CSV
A US-based marketing firm, BrightWave Solutions, manages all client communication through Gmail. Over the years, the company stored thousands of contacts across different teams. In 2026, BrightWave decided to move its contact data into a new CRM system. Manual export felt unsafe and incomplete. The IT manager used the DRS Gmail Backup Tool to scan the Gmail account and export all contacts into a CSV file. The tool completed the task quickly. No contact fields were missed.
Manual Solution to Export Contacts from Gmail to CSV
Gmail provides a basic option to export contacts manually. This method works well for small contact lists and quick backups. However, it offers limited control and features. Here is how you can perform it:
Step 01: Open Google Contacts
- Fisrtly, open any web browser.
- Then, visit Google Contacts directly.
- You can also open Gmail, click the Google Apps icon, and choose Contacts.
Step 2: Choose Contacts
- To select all contacts, tick the checkbox next to one contact.
- After that, use the select option to mark all entries.
- To export only a few contacts, select them one by one.
Step 3: Start the Export Process
- Now, click the three-dot menu at the top right.
- Choose the Export option from the list.
Step 4: Pick the CSV Format
- Select Google CSV for Google accounts or backup.
- Choose Outlook CSV for Microsoft Outlook users.
Step 5: Save the File
- Lastly, click Export.
- Select a location on your system.
- Your contacts are saved as a CSV file.
What Are the Limitations of the Manual Method?
The manual method works for basic needs. But it has several drawbacks.
- Not suitable for large contact lists.
- No advanced filtering options.
- Limited control over contact fields.
- Time-consuming for business users.
- Risk of missing or incomplete data.
- No automation support.
- Moreover, not ideal for professional use.
Safe and Secure Way to Export Contacts from Gmail to CSV
For large contact lists, a professional tool is the best choice. The DRS Gmail Backup Tool is designed for a 100% accurate process. This tool securely connects to your Gmail account. It scans all contacts without modifying the original data. You can export contacts directly into CSV format. The tool supports bulk export, and it keeps all contact fields intact. Names, email addresses, phone numbers, and notes stay unchanged. Even non-technical users can use it easily. In addition, it helps to resolve Gmail loading problem and many more.
Advanced Features of DRS Gmail Backup Software
- Several saving formats are available, like PDF, Office 365, and more.
- Preview features to cross-verify the added emails to convert.
- Remove the Duplicate feature to exclude duplicate emails.
- Date Filter for selective email migration based on Start & End Date Range.
- This tool is highly compatible with all Windows versions.
- A free version of this tool is available to evaluate its features and performance.
One-Time Save Gmail Contacts as CSV File Service
If you don’t want to install any software, this tool offers a one-time service. Just share your Gmail details to export into CSV formats without any data loss. It gives a 100% guarantee of preserving the original email formatting and structure. Furthermore, if you have any queries related to this service or process, feel free to ask our technical support.
Verified Steps to Export Gmail Contacts to CSV
- Primarily, launch the DRS Gmail Email Backup Software on your PC.
- Now, you can enter your Gmail Email ID and Password to Sign In.
- Preview (Cross-verify) and select the Gmail emails to convert. Hit Next.
- Afterwards, choose the CSV as the Saving Format from the given list.
- In the end, use advanced features and filters, then click Start Process.
Conclusion
In this technical blog post, we explored several methods to export contacts from Gmail to CSV. The manual method is free to use, but it has several limitations that make it an unreliable choice for many users. Besides that, a professional tool is the best solution to perform bulk emails without any data loss. It saves time and protects your contact data. So, download the free or paid version of this tool and perform this conversion without any hassle.
Frequently Asked Questions
Ans: For bulk and accurate export, use the DRS Gmail Backup Tool. It allows you to save all contacts into CSV format in one go.
Ans: Yes, Gmail contacts can be exported without data loss. Manual export works for small lists only. For large or business contacts, a professional tool ensures full data integrity.
Ans: First, check your internet connection and Gmail account access. Clear browser cache and try again. If the issue persists, use the DRS Gmail Backup Tool to export contacts smoothly.
Ans: Yes, the DRS Gmail Backup Tool is completely safe. It uses secure Gmail authentication. Your data remains private and is not shared with any third party.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
