Export Gmail Emails as CSV Quickly with This Simple Guide

Instant Solution to Convert Gmail Email to CSV

1. Launch the DRS Gmail Backup Tool.
2. Sign in using the Gmail Account credentials.
3. Preview the entire mailbox.
4. Choose CSV as the saving format.
5. Click Next to begin the conversion.

Reasons to Export Gmail emails as CSV

• CSV is easy to read, store, and share.
• Suitable for analysis in Excel, Sheets, Power BI, and databases.
• Helps organize emails by sender, date, or subject.
• Ideal for generating reports or reviewing communication history.
• Additionally, it works as a lightweight backup alternative.

Approach 1. Save Gmail emails as CSV Manually

Gmail does not provide a direct CSV export option. However, you can use Google Takeout and convert the resulting files manually. This manual method is usually slow and comes with several limitations. Let’s discuss the following step-by-step process to export Gmail emails as CSV.

Step 1. Open Google Takeout

• Firstly, visit takeout.google.com.
• Sign in with your Gmail account.

Step 2. Choose Gmail Data

• Now, click Deselect all.
• Scroll to Mail and enable the checkbox.

Step 3. Export the Data

• Then, select Export Once.
• Click Create Export.
• Google will prepare your data and email you a download link.

Step 4. Download the ZIP File

• After that, extract the ZIP file.
• You will find an MBOX file containing your Gmail emails.

Step 5. Convert MBOX to CSV

Lastly, to convert your MBOX to CSV, you need:

• A file converter, or
• An email client like Thunderbird with add–ons.
• Once converted, you can open the CSV in Excel or Sheets.

Restrictions in the Manual Process to Export Gmail emails as CSV

• There is no direct option to save Gmail emails as CSV.
• The manual process requires converting MBOX files manually.
• It is difficult for non-technical users.
• Sometimes, the attachments are not included in CSV format.
• Moreover, it is very time-consuming for large mailboxes.

Productive Tool to Export Emails from Gmail to CSV

The DRS Gmail Backup Tool provides a straightforward and secure method to follow the conversion. It requires no complex setup and ensures that all essential fields appear correctly. Also, it supports the users to migrate Emails from Gmail to Zoho Mail and other email platforms. Also, this tool ensures to keep the details are kept intact with zero data loss. Moreover, it comes with a free demo version useful for non-tech users.

Detailed Steps to Download Gmail Data into CSV File

1. Firstly, download and install the DRS Yahoo Backup Tool.
2. Now, sign in using the Gmail Account credentials.
3. After that, preview the entire mailbox → Next.
4. Further, choose CSV as the saving file format → Next.
5. Finally, click Next to begin the conversion.

Advantages to Export Gmail emails as CSV Automatically

• There is a direct Gmail-to-CSV export. 
• There is an option to select specific folders.
• Also, there is a date range and keyword filtering.
• Therefore, it avoids duplicate emails.
• Also, it supports large mailboxes.
• Moreover, it preserves email attributes in proper columns.

Conclusion

In this guide, we explored both manual and automated ways to export Gmail emails as CSV. Although Google Takeout provides an indirect approach. But it requires multiple conversion steps and is not ideal for regular users. For a quick, accurate, and hassle-free experience, the Gmail Backup Tool offers a direct method with complete reliability and zero data loss.

Frequently Asked Questions