Export Gmail Emails to CSV Manually – Updated Methods

Backing up your Gmail mailbox is quite common among users. It protects your valuable data and also saves important files from being lost. Now, which is the most appropriate backup file format? Although it depends upon the user’s requirement, one of the most asked queries is how to export Gmail emails to CSV file format. In this write-up, we will share different techniques to back up Gmail emails in CSV file format. Also, we suggest the professional Gmail Backup Tool to download Gmail emails into CSV file formats easily.

Gmail is a free webmail service provided by Google. It helps you to send and receive emails. Now, no matter how secure and advanced your email service provider is, backing up your mailbox has always been a smart way to protect your valuable mailbox items from unintentional data loss. Sometimes, you are required to save your emails in a tabular form. If this is the case, the best file extension is the Comma Separated Value (.csv).

Why Export Gmail Emails to CSV File Format?

The CSV file is a spreadsheet file that stores tabular data. In a CSV file, every field is separated by a comma. Hence its name is comma separated value. It is a widely accepted file format that you can easily access through different applications. Some of the main reasons for exporting emails from Gmail as CSV file format are.

• A backup in CSV file format has a file size smaller than any other email backup format like PST, MBOX, etc.
• Because a CSV file has a small size, it is ideal for sharing and migrating your Gmail mailbox.
• When you back up your Gmail emails locally, you can delete the downloaded emails from your mailbox. It frees up mailbox storage for new emails.

These are a few reasons that lead most users to export their Gmail emails to CSV file format. Now, we will share the different methods and approaches you can adopt to migrate mailbox data.

Manual Techniques to Export Gmail to CSV File Formats

There are distinct manual solutions available to export Gmail emails to CSV file format. You can use the MS Outlook application to back up your Gmail to CSV file type. Also, some Google Chrome extensions can help you to back up your mailbox locally. Both techniques are free of cost but require some technical knowledge.

#1. Backup Gmail Emails to CSV via MS Outlook

MS Outlook has the Import/Export feature that enables you to export Gmail emails to Excel CSV file format. To use this functionality, you must configure Gmail in the Outlook application. After adding Gmail to MS Outlook, follow the below steps.

• Open MS Outlook in your system.
• Click on the File button from the top menu.
• Select the Open & Export tab and select the Import/Export
• After that, choose the Export to a File option and hit Next.
• Select the Comma Separated Value (.csv) option and press Next.
• Choose the desired Gmail mailbox folder and click on the Next
• Click on the Browse button and choose the destination for the CSV file.
• At last, click on the Finish button to initiate the migration.

#2. Use Google Chrome Extensions

Numerous Chrome extensions provide additional functionalities to users. Export Gmail to Google Sheets is a Chrome extension that allows you to migrate your Gmail emails to Google Sheets. After that, you can easily download the Gmail emails in CSV file format.

• Search for Export Gmail to Google Sheets by cloudHQ in Google.
• From the search results, choose a suitable extension and press Add to Chrome.
• After that, open your Gmail mailbox. Select the emails you want to back up.
• Click on the Download icon and select the Start wizard for export emails to Google Sheets.

• A wizard will appear. Select appropriate options and proceed.
• It will initiate the migration of your Gmail emails to CSV file format.
• After completing the process. Check your Google Drive and locate the Google Sheets that contain your Gmail emails.
• Open the sheets. Click on File >> Download >> Comma Separated Value (.csv).
• It will export Gmail emails to CSV file format locally.

Both the above solutions are quite effective such that anyone can easily migrate. However, these manual solutions do not allow you to exclude duplicate emails or save email attachments. Therefore, we recommend you with the professional Gmail Backup Tool.

Professional Solution to Backup Gmail Emails to CSV File Type

DRS Gmail Backup Tool is the most recommended solution to export emails from Gmail to CSV file format. It can also save your Gmail emails to distinct file formats like PST, MBOX, MSG, EML, PDF, HTML, etc. Also, you can migrate Gmail to Office 365, Yahoo Mail, AOL, iCloud, and many other email clients. This application is competent for downloading Google Drive, Contacts, and Calendars. Moreover, it has many advanced features for eliminating all unnecessary mailbox data. Thus, it is a comprehensive Gmail Backup Solution.

Steps to Save Gmail to CSV File

• Download the DRS Gmail Backup Tool. Launch the application.
• Select Google Workspace and provide the required details. Hit Sign In.
• Grant the required permissions and click the Continue
• After that, choose Gmail, Contact, Calendar, Drive, and Photos.
• Expand the file format list and select CSV.
• Select the remaining migration options and hit the Convert
• At last, click on the Continue button to initiate migration.

Conclusion

In this article, we explained different techniques to export Gmail emails to CSV file format. You can use the Import/Export feature of MS Outlook. Also, you can add a Google extension that will help export Gmail to Google Sheets. These are the manual solutions available for migrating your Gmail emails. However, if you want a comprehensive backup solution, the best utility is the DRS Gmail Backup Tool. It offers all the innovative functionalities to simplify migration and precise backup.