How to Extract Calendar Data from Outlook OST Files?

Outlook OST files are important for users who rely on MS Outlook for managing emails, calendars, and other personal information. However, extracting calendar data from these files can be a bit tricky. Especially, in scenarios when Outlook is not accessible. Therefore, in this blog, we will explore different manual methods to extract Calendar data from OST files. Additionally, we will introduce the best OST to PST Converter Tool as an effective solution.

A Brief Understanding

OST (Offline Storage Table) file is a proprietary file of Outlook. MS Outlook uses it to store copies of email, Calendars, Contacts, and other data on the computer. Thus, even without an internet connection, you can access the stored data, work offline, and synchronize changes.

Why Extract Calendar from Outlook OST Files?

There can be diverse reasons for extracting Calendars from Outlook OST. Some of them might be as follows:

• To save Calendar in a more compatible format so that it’s easy and quick to access.
• Keeping a backup of the Calendar on your system, helps you restore it in case of accidental deletion.
• When users switch from one email client to another, it gets easy to migrate Calendars after extracting.
• Users can share Calendar to non-Outlook users and they can conveniently access them.

How Can I Extract Calendar Data from OST Files?

Well, Outlook has a built-in tool called the Import/Export wizard. You can use this tool to extract Calendars from OST and save them in a PST file. However, this is only possible if Outlook is connected to the Exchange server. In some scenarios, users might need to save calendar data in a different file for some specific reason. They are:

• If Outlook is not connected to the Exchange server by default.
• MS Outlook is not accessible due to software or hardware problems.
• If you need to retrieve Calendar from OST File of another user.
• When you want to save Calendars from an orphaned or damaged OST.

Therefore, you can switch to a better solution which is using a professional OST Converter. Let us explore both the procedure individually in detailed steps.

#1. Manual Method Using Outlook Import/Export Wizard

Perform the manual method below to extract Calendar data from OST files. The method is effective but may require some technical knowledge and patience. Let

1. Launch the Microsoft Outlook application.
2. Click on the File tab in the top-left corner.
3. Choose Open & Export from the list.
4. Then, click on Import/Export to open the wizard.
5. After that, choose Export to a file and click Next.
6. Next, select Outlook Data File (.pst) and click Next.
7. Choose the Calendar folder you want to export.
8. Specify the location to save the exported file and click Finish.

Hence, this method allows you to export calendars from OST files to a PST file. You can further save Calendar in PST or import them into another Outlook profile. However, the procedure has some limitations as well.

Limitations of Manual Approach

To some extent, these steps of the manual process can work effectively. However, you might also face some challenges:

• Firstly, the steps may vary if you are using older Outlook versions such as Outlook 2010 or 2007.
• The process cannot be performed for an orphaned OST file.
• It does not extract Calendar from Outlook OST Files that are corrupt or damaged.
• If the OST file is huge, it can also be time-consuming and might risk data.

Therefore, you have a better alternative solution, i.e., using a professional tool. But, how to choose the best tool to accomplish the task? We will help you out.

#2. Expert Solution to Extract Calendar Data from OST Files

Users who prefer a more straightforward method, the DRS OST to PST Converter Tool is the best. This method is particularly useful when manual methods are not feasible or if you need to extract calendar items from OST files quickly. The tool has numerous features making it a tech expert’s first choice.

The tool stands out as a reliable and efficient solution for extracting calendar data from OST files. Here are some reasons why it is a better choice:

• Convert OST to PST, and other multiple file formats, such as MBOX, EML, etc.
• Support single as well as multiple OST files at once.
• Allows to convert only Calendar items, making the process faster.
• Preview feature enables users to view the extracted data before conversion.
• Has a simple and intuitive interface, making it easy to use for all.

How to Use the DRS OST Converter Tool?

Here are the steps to extract calendar data from OST files:

1. Download the tool and install it on your computer.
2. Open the tool, click Next, and click on Add File to select the OST file.
3. Choose the Calendar option from the list of items to be converted.
4. Select the desired output format (e.g., PST) and specify the destination folder.
5. Click on the Convert button to start the conversion process.

Hence, this is how easily you can export calendars from OST files using the direct method. You can also use the demo tool to know how it works and its features. However, it has certain restrictions.

Also Read: Convert MS Outlook Calendar to PDF

Conclusion

Hence, this was a comprehensive blog to help you extract calendar data from OST files with ease. The Outlook Import/Export feature can accomplish the task with ease. However, for a more efficient and user-friendly approach, the professional tool is a reliable option. It simplifies the process, supports multiple formats, and ensures data accuracy. So, whether you are a technical or non-technical user, go for it.