How to Convert Excel to vCard (VCF) For Free – Lets Know How?

Written By
Andrew Tie
Approved By
Shivam Rathore
Updated on
September 17th, 2024
Read Time
5 minutes

Summary: Microsoft Excel is the most widely used application by professionals as well as students. It is known for its user-friendly features. Many people love to store crucial data such as their contacts in an Excel spreadsheet to keep a copy of their contacts and other data safe. However, there are chances when users need to import contacts from Excel sheets to their phone, Gmail, Outlook, Thunderbird, Yahoo, etc. But the problem is, that you cannot import contacts from an Excel file to another email client or application as there is no direct method due to the incompatibility of the Excel file. Hence, to transfer or move Excel contacts to some other platforms, you have to convert the Excel file of your contacts to a vCard or .vcf File format.

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In this blog, we are going to give you an insight into various methods to convert the Excel file to a vCard or .vcf file format using both DIY and professional approaches using DRS Excel to VCF Converter.

Table of Contents

What is the vCard (VCF) File Format and how it is beneficial?

VCF or vCard is the abbreviation of Virtual Contact File used commonly for electronic business cards for storing contact information. The vCard file format contains the name, phone number, email address, address, photo, URL, etc. of a person or a business. The benefit of having vCard file format is it can easily open and read on a Notepad without any application. The vCard file format is supported by all the major email clients, devices, platforms, and applications. It can ease your work to import contacts from Excel to Gmail, Phone, WhatsApp, Thunderbird, Outlook, etc. once you have converted Excel contacts to vCard VCF file format.

DIY Method to Convert Excel to VCF/VCard for Free

There are 3 parts process for exporting Excel contacts to vCard file format using the manual approach. This method requires different email clients and software to export your contacts and can be very tricky so follow it carefully.

Convert Excel to CSV
Import Contacts from CSV File
Export Contacts to vCard VCF File Format

Let’s explain each one in detail:

1: Converting Excel to CSV File Format

Open the MS Excel File.
Look for the Office icon, then select the Save As option and click on Other Formats.
Browse the location to save the .csv file.
Here, you need to choose the save type as CSV (Comma Delimited) and hit the Save button.
Click on Yes on the message appears to leave the workbook in the same format.

2: Import Contacts in Thunderbird from CSV File

Download and install the Thunderbird application on your computer.
Once Installed Open Thunderbird and set up your account.
Then Go to the Address Book option in the left panel.
Click on the Import Button at the bottom right corner of the sidebar.
An import tab would open. Now, Choose the “Comma or tab-separated file (.csv, .tsv)” from the file type option and click Continue.
Browse for the .csv file you created in Part 1 of this process and click Open
Check and tick the unselected fields and Click Continue.
Choose the option to Create a new directory called “NAME OF YOUR FILE” and Click Continue.
Click Start Import to start the importing process. Once it is completed click Finish.
A new Address book will be added in Thunderbird with your .csv file name.

3: Export Contacts to vCard VCF File Format

Again Open Thunderbird and hover over your imported address book.
Click on the three dots and choose Export option from the dropdown menu.
Change the Save As Type of the file to VCard.
Your Contacts will be exported as VCard.

This is how you can Convert Excel to VCF for free without any software.

Convert Excel to vCard File with professionally recommended Solution

Choosing above mentioned free Excel to VCF conversion process can be a wise choice only if you’re technically sound as it very lengthy and tricky process to perform. To ease the process, you can opt for a reliable and sure-shot solution i.e. DRS Excel to vCard Converter. The software can convert Excel contacts from xlsx, xls, xlsm, xlsb, xltx, xltm, xlt, xlam, xla to vcf file format just in a matter of minutes. Using this tool, you can easily convert XLSX to vCard with the entire contact information like name, phone number, contacts, address, URL, etc., and can be imported into any email client, application, and platform effortlessly.

Steps to convert Excel to vCard (VCF) with DRS Excel to VCF Converter.

Download and run the DRS Excel to VCF Converter. as an administrator.
Click on Browse file and Select your Excel file.
Click on Load Data to view the uploaded file.
Choose VCF as the output format, then click Next.
Map the Excel fields to their corresponding VCF fields and proceed by clicking Next.
Apply any necessary filters and specify the destination location for saving the output file.
Finally, click the Convert button to begin the conversion process.

Concluding

We have covered both the manual and automated approaches to convert Excel files to vCard. Choosing a manual approach will require technical knowledge and time. Still, you can run into errors and issues. That is why it is recommended to go with dedicated software, choosing a professional Excel to vCard Converter can save your time and data by swiftly converting contacts from XLSX to VCF file format.

About The Author:

Andrew Tie

Andrew Tie is a vastly experienced tech journalist who enjoys taking apart complex technology for a broad audience. Over more than a decade in the technology sector, Tie is good at making complicated technical concepts lucidly clear; enabling readers through engaging content. During his writing career so far, Andrew has written for several tech publications, right from industry-leading journals to popular tech blogs. Clarity, precision, and the ability to bridge technical vocabularies with everyday understanding mark his work.