How to Migrate Email from Zoho to Office 365

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Why Migrate Emails from Zoho to Office 365?

Zoho Mail provides you with all the latest features that make it one of a kind. However, there are multiple reasons for migrating Zoho emails to office 365. Also, it is necessary to understand the main cause before you initiate the data transfer. Below we will share some prominent reasons.

  • Microsoft Office 365 is a bundle of collaborative and productivity tools (OneDrive, SharePoint, Exchange Online, Lync, etc.) that are helpful for businesses.
  • Considering the security factor, MS Office 365 has an upper hand. It is comparatively more secure than Zoho Mail.
  • Office 365 offers a variety of premium plans that you can choose as per your business size and requirements.
  • Another major factor accountable for data migration is the high storage space of Office 365.

These are the considerable reasons for exporting your Zoho Mail emails to Office 365. Now, let us check some easy and effective methods for migrating your emails.

Methods to Migrate Zoho Mail to Office 365?

There are different approaches you can adopt to migrate email from Zoho to Office 365. You can opt for the manual method in which you use the MS Outlook application to migrate your emails. It is a free solution but requires technical knowledge to perform the steps. Check the procedure to transfer emails manually.

Step 1: Configure Zoho Mail to MS Outlook

To configure your Zoho Mail to MS Outlook application, you must have IMAP and SMTP settings noted. This information is required while adding your account to Outlook.

  • Open MS Outlook in your system. Click on the File button.
  • Now, press the Add Account It will open the Add Account wizard.
  • Provide the email address of your Zoho Mail account.
  • Expand the Advanced options and tick the Let me set up my account manually option. Hit Connect.
  • After that, click on the IMAP icon to proceed to the next step.
  • Now, provide the required IMAP and SMTP settings and click Next.
  • Enter the password of your Zoho Mail account and hit the Connect button.
  • After Outlook verifies the details, your Zoho Mail account will be added to Outlook.

Step 2: Export Zoho Mail Locally into PST File Format

Now, your Zoho Mail account has been configured to MS Outlook. You can export your emails in PST file format. Follow the below steps to back up Zoho Mail locally.

  • Open MS Outlook in your system. Click on the File button.
  • Select the Open & Export tab and choose the Import/Export option.
  • After that, click on the Export to a file option and hit the Next button.
  • Opt for the Outlook data file (.pst) option and press the Next button.
  • Choose the desired mailbox folder and click on the Next button.
  • Select the destination for the backup PST file. Choose other options and hit Finish.
  • It will back up your Zoho mailbox into your system in PST file format.

Step 3: Import PST to Office 365

In this step, import the Zoho mail backup PST file to your Office 365 account. Before importing, you must configure your Office 365 account to MS Outlook. After that, perform the below procedure.

  • Click on the File button in MS Outlook.
  • Choose the Open & Export tab and click on the Import/Export button.
  • After that, select the Import from another program or file option and press Next.
  • Choose the Outlook data file (.pst) option and click Next.
  • Now, select the destination Office 365 mailbox folder. Press Next to continue.
  • Click the Browse button and choose the desired PST file. Select the remaining options and click Finish.

It is the complete procedure to transfer email from Zoho to Office 365 using MS Outlook. This technique is very effective for transferring mailbox data. Anyone with a basic knowledge of MS Outlook can export their mailbox data without any difficulty.

Limitation of Manual Approach

Despite being effective, some limitations are associated with the above manual approach.

  • The above procedure contains multiple steps. Therefore, it is quite complicated for non-technical users or beginners.
  • It does not allow you to migrate Zoho email to Office 365 without unnecessary emails and items.
  • A manual solution is also a time-consuming approach.
  • Chances of content alteration and disturbance in data integrity are high.

Because of these drawbacks, manual methods are not appropriate for everyone. We suggest you an advanced professional tool to migrate email from Zoho to Office 365.

Advanced Solution to Migrate Zoho Mail to Office 365

DRS Zoho Mail Backup tool is the best solution to migrate Zoho emails to Office 365 accounts. You can securely export your mailbox data in a few simple steps. Moreover, this application offers numerous advanced options to migrate only necessary items. This software is easy-to-use and works swiftly on all versions of Windows OS. Therefore, it is the optimum solution for both technical and non-technical users to migrate email from Zoho to Office 365.


Zoho mail is one of the leading email services provided by Zoho Corporation. However, users migrate from Zoho mail to Office 365 as it is a business-oriented solution. The software can migrate your emails either manually or professionally. The former approach is suitable when you have limited mailbox data. But if you plan to migrate a large mailbox, we recommend you choose the professional Zoho Mail Backup Tool because it is fast, secure, and easy to use.

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