Free Tips to Migrate HostGator Email to Office 365 – How To Guide

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HostGator email is the mailing solution provided by HostGator with its web hosting plans. It is a custom domain email service that has all the features of a conventional mailing solution. However, it lacks various advanced features that Office 365 offers. Because of this, most users migrate email account from HostGator to Office 365 accounts. Apart from that, there are many other reasons for exporting mailbox data.

Reasons to Transfer Emails from HostGator to Office 365 Account

Most users want to migrate email from HostGator to Office 365 because Office 365 offers various additional features to its users. HostGator emails are only limited to mailing solutions. Apart from them, there are many other reasons for transferring mailbox data.

  • Office 365 releases regular updates with enhanced security and fixed bugs.
  • Microsoft 365 is a complete package of online productivity tools like Word, Excel, PowerPoint, etc. On the other hand, HostGator email does not provide such tools.
  • A HostGator email has various limitations. You can only send 500 emails an hour. These things make HostGator not suitable for large businesses.
  • With Office 365, you can easily access your emails offline with the help of Outlook. But, HostGator Mail does not provide such functionality.

These are some significant causes that lead users to export their mailbox data from HostGator to O365. Now, it is time to check how to migrate email account from HostGator to Office 365.

Migrate Email from Hostgator to Office 365 – Manual Approach

The complete manual procedure of migrating your HostGator email to Office 365 account consists of multiple steps. First, you need to identify your HostGator account settings. After that, configure your HostGator account to Outlook. Back up emails locally into PST file format. At last, import this PST file to your Office 365 account. Let us check how to transfer HostGator emails to Office 365.

Step 1: Check HostGator Email Account Settings

  • Open the login panel of your HostGator email account.
  • Sign in using the required login credentials of your HostGator mail.
  • After that, click on the Email Account in the Control Panel section.
  • Now, you will see the Email Account settings on the cPanel page.
  • Scroll to the desired HostGator email account and click on the Connect Device button.
  • In the Mail Client Manual Settings page, you will see the Secure SSL/TLS Settings(Recommended) settings. Note this information because it will be required while configuring your email account to Outlook.

Step 2: Add HostGator Account to MS Outlook

  • Open MS Outlook in your system.
  • Click the File button and then hit the Add Account button in the Info tab.
  • In the Add Account wizard, enter the HostGator email address.
  • Expand Advanced options and tick Let me set my account Manually. Hit the Connect button.
click on Connect button
  • In the next wizard, select the IMAP option.
  • Provide all the IMAP account settings that you have noted in the previous step. Hit Next to proceed further.
  • Now, provide the password of your HostGator email account and click Connect.
  • Your HostGator email account will be added successfully.

Step 3: Backup HostGator Mailbox locally

Now, your HostGator account has been added to MS Outlook. You can easily back up your mailbox data in your system. Follow the below steps to backup HostGator emails to PST file format.

  • Click on the File button at the top menu bar.
  • Choose the Open & Export tab and click the Import/Export icon.
  • In the Import/Export wizard, select the Export to a file option and hit Next.
  • After that, choose the Outlook data file (.pst) option and click Next.
  • Now, choose the mailbox folder you want to backup and tick the Include Subfolder Press the Next button.
  • Click on the Browse button and define an appropriate saving location.
  • Tick the Replace duplicate with items exported option and hit the Finish button.
  • It will back up your HostGator emails as a PST file.

Step 4: Migrate HostGator Email to Office 365 Account

To perform this step, you must have configured your Office 365 account to MS Outlook. After that, perform the below steps to migrate email from Hostgator to Office 365.

  • In the MS Outlook application, click on the File
  • Select the Open & Export tab and choose the Import/Export option.
  • In the Import/Export wizard, select the Import from another program or file option and hit Next.
  • After that, click on the Outlook data file (.pst) option and press Next.
  • Click the Browse button and select the PST file containing HostGator mailbox data. Choose other options and hit Next.
  • Provide the required password if the PST file is password protected.
  • Now, choose the destination Office 365 mailbox folder. Select the remaining options and click on the Finish button.

After performing all the above steps, you can effectively migrate your HostGator email to an Office 365 account. The above manual procedure for exporting your mailbox data is helpful when you have the required technical proficiency. However, if you are a non-technical user, we suggest you opt for a professional solution to migrate Hostgator to Office 365 account.

Professional Approach to Migrate HostGator Email to Office 365

The best solution to migrate Hostgator email to Office 365 is DRS HostGator Backup Tool. It enables you to migrate your emails from your HostGator account to various webmail and email clients like Gmail, Office 365, AOL, Thunderbird, Yahoo Mail, etc. Also, you can back up your mailbox data locally into different file formats such as PST, MBOX, PDF, EML, MSG, DOC, and many more. It provides various features to export selective mailbox data with complete accuracy. Thus, it is the ideal solution for all users.

Features of the DRS HostGator Backup Tool

  • Migrate email account from Hostgator to Office 365, Gmail, Yahoo Mail, AOL, and many other email accounts.
  • Back up HostGator mailbox data locally into distinct file formats such as PST, MBOX, MSG, EML, PDF, HTML, DOC, DOCX, etc.
  • Remove duplicate emails based on to, from, subject, bcc, and body while migrating mailbox data.
  • Advanced date range filtering option for exporting emails of a particular date range.
  • Simple and interactive user interface that helps users to easily perform the migration.
  • Widely compatible with all versions of Windows OS.

Steps to Migrate HostGator to Office 365 Account

Follow the below steps to export your HostGator emails to your Office 365 account.

  • Download and install the DRS HostGator Email Backup Tool. Run it as administrator.
  • Provide the required login credentials and hit the Sign in button.
Login Hostgator email backup tool
  • Check the mailbox folders and select the desired items. Click the Next button.
  • Now, expand the Save/Backup/Migrate As folder and choose Office 365.
  • Enter the username and password of your Office 365 account. Hit Sign in.
click on Sign in to migrate email from HostGator to Office 365
  • Now, select the remaining migration options as per your requirement.
  • At last, click on the Convert button to start the migration.


I hope you have learned all the effective practices to migrate HostGator email to Office 365. The manual method is effective but quite tedious and time-consuming. Also, this approach is not suitable for migrating specific mailbox data. Therefore, we suggest the professional HostGator email backup tool to transfer email from HostGator to Office 365.

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