How to Recover Deleted PST Files in Outlook?

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Microsoft Outlook is a popularly used email client around the globe. Outlook supports PST (Personal Storage Table) format to store all the data in Outlook profile including emails, appointments, calendars, etc. The accidental deletion of the emails is one of the common issues faced by the Outlook users. There is a recycle bin for Microsoft Outlook where the deleted files get stored and the user can simply restore the files if required. But what if the Outlook PST files are deleted permanently? Well, the permanently deleted data is not entirely erased from the system until it is overwritten. Now the question arises, how to recover deleted PST files in Outlook? In MS Outlook there are deleted items folders available in all the versions. However, because of the Outlook retention period policy, the emails will be automatically deleted after a period of time.

Let’s now understand some reasons behind the deletion of the Outlook emails and after that we will discuss the methods on how to recover deleted Outlook data file.

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Reasons Behind Outlook PST Deletion

Some of the common reasons behind the Outlook PST file are listed below –

  • Outlook PST file deleted accidentally.
  • Mistakenly deleting the Outlook deleted items folder.
  • When the “Empty Deleted Items folder when exiting Outlook”, advanced option in Outlook is enabled.
  • Set retention period for the deleted items.

These are several reasons behind the Outlook PST deletion. Now we will move further to different methods to restore the accidentally deleted Outlook data file. Here we will be describing manual as well as the automated best PST Repair Tool for better understanding and effortless approach.

How to Recover Deleted PST Files in Outlook Manually

Here we have discussed the manual steps that are free to process. Follow the methods discussed below without skipping any step.

Method 1: Use Backup & Restore Option

If the backup of the database is available then, one can easily restore the deleted Outlook items. Follow the given steps for backing up.

  1. Open the Control Panel.
  2. Search for the Backup and then press on Restore my files.
  3. Browse to choose the files or folder to choose the previously created backup.
  4. Navigate to the location to save the restored file or folder.

Method 2: Recover from the Deleted Items Folder

Users can easily recover the items that are present in the deleted items folder and are not permanently deleted. To do so, follow the steps provided below.

  • Sign in to your Outlook profile.
  • Select the Deleted Items Folder tab from the left panel.
  • Right-click on the mail you want to move and then select the folder where you want to move it.


  • If the user has recently deleted some emails from the deleted items folder then, it is possible to restore the emails. Press the recover items recently removed from this folder option.


  • Select the mail you want to recover and hit the OK button.
  • Check the deleted items folder now and you will find the restored items in the folder.

Note: The manual methods will only help you if the Outlook items are not deleted permanently. And if there is no backup available to restore the emails then it would be impossible to recover the permanently deleted data. There will be an alternative required to process the recovery for Outlook PST file deleted.

How to Recover Deleted PST Files in Outlook Using Automated PST Repair Tool

If the manual approach fails to recover the permanently deleted Outlook data then, as an alternative users can opt for a reliable automated tool. One such effective solution is the DRS PST Recovery Tool. The software is an advanced solution that is designed on a user-friendly interface. It is able to recover the entire corrupt or damaged Outlook data and then allows to convert them to healthy PST, MBOX, EML, MSG, HTML, etc. During the recovery process, the structure of the folder is intact. The free demo version is also available to evaluate the performance of the tool before making a purchase. Users can simply recover all the mailbox items including emails, calendars, contacts, appointments, etc. It provides three modes for recovery – Standard, Advanced, and Deep mode.

Wrapping Up

In this blog, we have discussed different methods for the user’s query on how to recover deleted PST files in Outlook? Also we have provided several reasons behind the Outlook data deletion. We have described the manual and the best PST repair tool for the users. If there is no backup available and the files are deleted permanently then, users need to opt for the alternative professional tool that can smoothly restore all the deleted items and offers some additional features to simplify the recovery process.

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