03 Secure Ways to Convert MSG to PDF File with Attachments

Microsoft Outlook’s MSG files are widely used to store individual email messages, including their attachments, metadata, and formatting. Converting these MSG files to PDF format is beneficial for archiving, sharing, and ensuring compatibility across different platforms. PDFs are universally accessible and maintain the integrity of the original content.

In this guide, we will explore effective methods and MSG to PDF Converter software to convert MSG files to PDF, ensuring that attachments and formatting are preserved.

Features of PDF- Why Convert MSG to PDF?

Firstly, PDF is an abbreviation for Portable Document Format. As the name suggests, so are its characteristics. You must note down these characteristics of PDF:

• You can easily share and transfer PDF files from one platform to another.
• No specific application is needed to open or view PDF files and their content.
• Other than texts, PDF files also store images, video, audio, links, buttons, etc.
• PDF is a popular format because it can be easily created, and stored.
• Additionally, they are comparatively smaller in size, thus easily portable.

Furthermore, you will get multiple other benefits of PDF files and why users prefer it as a backup file.

Quick Ways to Convert MSG to PDF With Attachments

Many users have queries like, ‘How can I convert .msg to .pdf?’ Here are the multiple types of processes for converting MSG files to PDF format. Many users look for quick and direct methods, while some find free solutions. Therefore, read this section to find all of them. We will discuss three methods that are prominently used:

• Using Outlook and MSG Word
• Microsoft Print to PDF Option in MSG Outlook
• A Professional Tool

Let us discuss the detailed steps of all of them one by one.

Method 1: Using Microsoft Outlook and MS Word

Prerequisites: Ensure that both Microsoft Outlook and MS Word are installed on your system.

Steps:

1. Open the MSG File in Outlook:
   • Locate the MSG file on your computer.
   • Right-click and select “Open with” > “Microsoft Outlook.”
2. Save the Email as an HTML File:
   • In Outlook, click on the “File” tab.
   • Choose “Save As.”
   • In the “Save as type” dropdown, select “HTML.”
   • Choose a destination folder and save the file.
3. Open the HTML File in MS Word:
   • Navigate to the saved HTML file.
   • Right-click and select “Open with” > “Microsoft Word.”
4. Save as PDF in MS Word:
   • In MS Word, click on the “File” tab.
   • Select “Save As.”
   • In the “Save as type” dropdown, choose “PDF.”
   • Click “Save.”

Cons:

• Time-consuming for multiple emails.
• Requires both Outlook and MS Word installations.

Hence, your Outlook MSG file is now saved in the PDF format. If this seems lengthy and hectic, move to a different solution. 

#2. Use Outlook Print Option for MSG to PDF Conversion

Prerequisite: Microsoft Outlook must be installed on your system.

Steps:

1. Open the MSG File in Outlook:
   • Locate and open the MSG file with Outlook.
2. Print to PDF:
   • Click on the “File” tab.
   • Select “Print.”
   • Choose “Microsoft Print to PDF” as the printer.
   • Click “Print.”
   • In the dialog box, choose a destination folder, enter a file name, and save.

Cons:

• Attachments may not be embedded within the PDF.
• Not suitable for batch conversions.

So, you have successfully converted MSG to PDF. Both the processes mentioned above are free of charge. But this process requires Outlook installation on the system. How to convert MSG to PDF without Outlook? Well, we have an excellent solution for that either. 

#3. Professional Solution to Convert Multiple MSG Files to PDF

DRS Softech MSG File Converter Tool is the best tool to convert and migrate MSG files. You can call it a unified platform for converting MSG to various file formats such as PST, EML, MBOX, CSV, and more. Moreover, you don’t have to follow complicated steps, and is very easy to operate. Many users also prefer this tool when migrating MSG to any email client such as Gmail, Outlook, etc. 

Let us look at the steps to convert Outlook MSG to PDF:

1. Install the MSG Converter Tool and run it.
2. Choose and add MSG files you have to convert. Click Next.
3. Preview the emails and attachments in the next panel and hit Next.
4. Next, choose PDF as the destination format and apply other options.
5. Lastly, click on Convert to begin the conversion.

The tool has many other features that benefit the conversion process, such as removing duplicates, selective migration, and more. Moreover, you can run the tool on all versions of the Windows operating system. 

Conclusion

Which method interests you more to convert MSG to PDF with attachments? It might be a manual procedure if converting a few MSG files. However, if you are migrating multiple and bulky MSG files at once, going for a professional solution is the best. It is a secure as well as reliable solution in all cases.

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