Migration from Microsoft 365 to Zoho Mail: Easy Email Move
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
October 19th, 2025 - Read Time
5 minutes
User Query: I have my email account on Microsoft 365, but I want to shift to Zoho Mail for better management. How can I migration from Microsoft 365 to Zoho Mail easily without any data loss?
Summary: Microsoft 365 is a cloud-based email and productivity service by Microsoft. However, Zoho Mail has emerged as a preferred choice for businesses due to its cost-effective plans, ad-free interface, and strong privacy protection. Therefore, users who want a collaborative email platform often prefer to switch from Office 365 to Zoho Mail. Luckily, the process can be simplified using the DRS Office 365 Backup Tool. Moreover, this allows you to move all emails and attachments safely and efficiently.
Simplified Solution to Migrate Office 365 to Zoho Mail
- Download and install the DRS Office 365 Backup Tool.
- Sign in using the Office 365 Account credentials.
- Choose the folders that you want to convert.
- Select IMAP as the saving file format.
- Sign in using the Zoho Mail Account credentials.
- Apply desired filters (if needed) → Next to start migration.
Why is Zoho Mail the Ideal Choice for Office 365 Emails?
The following are several reasons for migration from Microsoft 365 to Zoho Mail:
- Firstly, it is cost-effective and ideal for startups and small businesses.
- Also, it is an ad-free, secure, and privacy-focused email platform.
- Therefore, it consists of an easy integration with Zoho Workplace and CRM apps.
- This conversion offers ample storage and strong spam protection.
- Moreover, it has a simplified user interface with minimal maintenance requirements.
- Includes better flexibility for multi-domain email management.
Method 1. Migrate Emails from Office 365 to Zoho Manually
If you wish to perform the migration manually, you can use IMAP configuration in Zoho Mail.
Here are the steps to follow:
- Firstly, Sign in to your Zoho Mail Admin Console.
- Now, go to Control Panel → Migration and choose IMAP Migration.
- After that, enter your Microsoft 365 server details and user credentials.
- Further, select the folders or mailboxes you want to import.
- Finally, click Start Migration and wait until all emails are transferred.
Limitations of Migration from Microsoft 365 to Zoho Mail
- First of all, it requires technical knowledge of server settings.
- This method has limited control over batch migration.
- Also, it is possible to have downtime during email transfer.
- There is a risk of incomplete or failed migration for large mailboxes.
- Moreover, manual verification is needed after migration.
Method 2. Transfer Emails from Office 365 to Zoho Expertly
The DRS Office 365 Backup Tool provides a safe and quick way to migrate all your Microsoft 365 data to Zoho Mail without any loss. It supports bulk migration simultaneously and allows to archive emails in Office 365. Therefore, it maintains the folder structure, attachments, and metadata. With its intuitive and user-friendly interface, even beginners can convert emails effortlessly.
One-Time Service Available
Our experts migrate all emails, folders, and attachments to Zoho Mail.
Get your new Zoho Mail account ready with all data preserved accurately.
This service is ideal for businesses that don’t want to handle the migration process manually.
Example:
A medium-sized IT firm decided to migrate 50 Microsoft 365 mailboxes to Zoho Mail using the DRS Office 365 Backup Tool. The entire process was completed within a few hours, with no data loss. Therefore, the company successfully reduced its monthly subscription cost while maintaining email integrity.
Step-by-Step Guide to Migration from Microsoft 365 to Zoho Mail:
- Firstly, download and install the DRS Office 365 Backup Tool → Backup.
- After that, Sign in using the Office 365 Account credentials.
- Now, choose the folders or mailbox that you want to convert → Next.
- Subsequently, choose IMAP as the saving file format.
- Further, Sign in using the Zoho Mail Account credentials.
- Lastly, apply the desired filters (if needed) → Next to start migration.
Top Reasons to Choose DRS Office 365 Backup Tool
The following are the reasons to choose migration from Microsoft 365 to Zoho Mail:
- First of all, it supports bulk migration of multiple Microsoft 365 accounts.
- Also, it maintains 100% data integrity during migration.
- Therefore, the conversion allows selective backup using advanced filters.
- It has a user-friendly interface that is suitable for all users.
- Moreover, this software provides a free demo version for testing.
- 24/7 technical support and secure payment gateway.
Conclusion
To sum up, migrating from Microsoft 365 to Zoho Mail can be smooth and error-free with the right approach. The manual IMAP method works for smaller data sets but can be risky for multiple accounts. Therefore, using the Office 365 Backup Tool is the most reliable way to convert to Zoho Mail. Moreover, it ensures a seamless migration from Microsoft 365 to Zoho Mail.
Frequently Asked Questions
Ans. The simplest way to save Microsoft 365 emails to Zoho Mail is by using the DRS Office 365 Backup Tool. It allows you to move all your emails, attachments, and contacts to Zoho Mail directly without any manual configuration or data loss.
Ans. Yes, the DRS Office 365 Backup Tool supports bulk migration. You can migrate multiple Microsoft 365 accounts to Zoho Mail at once while maintaining folder hierarchy and metadata integrity.
Ans. The Office 365 Backup Tool is the best and most secure solution to migrate Office 365 to Zoho Mail. It offers advanced features like selective migration, data filters, and compatibility with multiple saving formats.
Ans. No, there is no specific size limit when using the Office 365 Restore Tool. You can migrate large mailboxes and multiple accounts efficiently without affecting data accuracy or performance.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
