If you manage multiple mailboxes, like for your team or department, you can use the admin impersonation feature to back up all mailboxes at once. It saves you a lot of time and effort because you don’t have to log into each account separately. It helps you make sure no mailbox gets missed during backup.
If you only want to save certain parts of your mailbox, like just emails and calendar events without attachments, you can choose exactly what to backup. Using the selective backup feature, they can choose exactly what to save. This keeps the backup small, focused, and easier to manage while preserving the most important information.
When your mailbox is full, sending and receiving emails can slow down, and your account may not work well. This utility has option to delete emails from the Office 365 server after saving them safely to your computer or chosen storage. It frees up space in your mailbox and keeps a safe copy of all your important data.
Office 365 Backup and Restore Tool helps you backup everything in your Office 365 mailbox, like emails, calendars, contacts, tasks, journals, and attachments. It saves your data safely in the file format you want, such as PST, EML, MBOX, or PDF. Besides backing up, you can also restore your saved data to any Office 365 account quickly and easily.
For businesses with many Office 365 users, this tool has an Admin Impersonation feature. It lets you back up or restore several users’ mailboxes at the same time using admin access, without signing into each account separately. It can save a lot of time and work for IT managers and make sure all important mailboxes get backed up together.
Office 365 Backup Software provides comprehensive backup support for all major Microsoft 365 data types. It doesn’t just focus on emails but also securely backup calendars, contacts, tasks, journals, and email attachments. Every important piece of your Office 365 mailbox is preserved without any data loss.
In addition to backup, Office 365 Backup Tool facilitates smooth restoration of PST and OST files into Office 365 mailboxes. It is essential to recover data from offline files or transfer emails back into the cloud. This additional feature is useful during data recovery, system changes, or mailbox migrations.
Flexibility is key with Office 365 Backup Tool, users can export Office 365 data into various widely-used formats. So, you can export Office 365 data into PST, PDF, EML, MSG, MBOX, CSV, and others. This utility supports all these formats to meet different backup or migration needs.
Beyond backup, this Office 365 Mailbox Backup also offers powerful migration capabilities. It enables flawless transfer of mailboxes from Office 365 to G Suite, other Office 365 accounts, or any IMAP-supported email client. This feature is perfect for business transitions or cloud adoption.
Office 365 Email Backup Tool covers all mailbox types available in Office 365. Whether it’s the user’s primary mailbox, their archive mailbox used for long-term storage, or shared mailboxes accessed by multiple users, all are backed up efficiently to avoid any data gaps. Users can complete data protection across entire account.
For administrators with multiple user mailboxes, it provides Assign Impression feature. So you can backup/migrate multiple user mailboxes simultaneously without individual user credentials. It can easily simplify large-scale backup operations in enterprises. Users can import email details via CSV. This automation speeds up the backup/restore process.
Selective backup ensures users don’t need to export their entire mailbox if only specific data is required. It has option to save email items only. Also, you can choose to back up just emails, or selectively save contacts in vCard (.vcf) format and calendars in iCalendar (.ics) format. As an outcome, it makes data handling more efficient.
If you’ve already backed up or migrated some emails before, the Skip Previously Migrated Data feature ensures they won’t be processed again. It automatically detects previously moved items and skips them. So, you can save time and avoid duplicate data in the destination.
When you choose PST to save Office 365 data, you will get the additional option to split large PST file. Because large PST files are often hard to open. It can split oversized PST files into smaller ones during backup. It improves stability and handle Office 365 data easily.
Office 365 Email Backup Solution has a unique function to Save Mail without attachments. This smart feature lets you exclude attachments during email backup. It proves useful when you need only the message content and prefer to avoid large or unnecessary files from your chosen O365 data.
Office 365 Email Backup Tool offers powerful filter options to backup specific data. You can:
The Office 365 Backup and Restore Tool is fully supported on all Windows operating systems, from older versions like Windows 7 to the latest Windows 11. This wide compatibility of this software makes it reliable and accessible for all types of users, regardless of their system setup.
Step-1 : Install and launch the DRS Solution Office 365 Backup Tool on your computer.
Step-2 : Select either the Backup or Restore option as needed and proceed further.
Step-3 : Click on Continue to move to perform the steps to Microsoft Office 365 Backup.
Step-4 : Sign in to your Office 365 account using the appropriate credentials to Sign In.
Step-5 : Pick the specific backup option and source that you want to back up and click Next.
Step-6 : In Mailbox Hiearchy panel, you can see the list of the mailbox data in tree format.
Step-6 : In Mailbox Hiearchy panel, you can see the list of the mailbox data in tree format.
Step-7 : From the given drop-down list, choose the output option and locate a path to save it.
Step-8 : Here are the additional features of this utility. Apply according to the requirement.
Step-9 : Click on the Backup Button to save the Office 365 mailbox on your system.
Backup emails, contacts, calendars, tasks, and more from Office 365 with DRS Solution’s comprehensive solution for complete data protection.
Export Office 365 data in various formats and migrate to platforms like G Suite with this Office 365 Backup Tool flexible email backup solution.
Quickly restore emails and data from PST and OST files to Office 365 mailboxes with DRS Solution Office 365 Backup and Restore Tool
| Software Name: | Download Office 365 Backup and Restore Tool |
| Version: | 25.09 |
| Size: | 210 MB |
| RAM: | 500 MB RAM (1 GB Recommended) |
| License Types: | Home | Admin | Technician | Enterprise |
| Download Link: | Free Download |
Operating System:
Windows OS 11, 10, 8.1, 8, 7, Vista, XP, 2000, 95, NT, and all others.
Processor:
Intel® Core™2 Duo E4600 Processor 2.40GHz
Hard Disk Space:
500 MB RAM (1 GB Recommended)
Trial limitation:
The trial version of the DRS Solution Office 365 Backup and Restore Tool allows users to back up or migrate only the first 50 items per folder. To remove this limitation and access the full features, users need to activate the licensed version.
Additional Information
Without disabling the Controlled Folder Access, the application cannot install some essential programs. It is because the safety feature blocks anything that tries to modify user\{user name} or various other related folders.
| Software Features | Free Version | Full Version |
|---|---|---|
| Backup Emails, Contacts, Calendars, Tasks, Journals | 50 Emails per folder | Unlimited Items |
| Export Data in PST, EML, MSG, MBOX, PDF, CSV | 50 Emails per folder | Unlimited Items |
| Migrate Mailboxes to G Suite, Office 365, IMAP | 50 Emails per folder | Unlimited Items |
| Backup Office 365 Mailboxes (Primary, Archive, Shared) | ||
| Restore PST/OST to Office 365 | ||
| Selective Backup of Emails, Contacts (.vcf), Calendars (.ics) | ||
| Filter by Date Range | ||
| Skip Duplicate Items | ||
| Skip Previously Migrated Items | ||
| Use of Admin or User Login | ||
| Impersonation for Multiple Mailboxes | ||
| Custom Output Folder Naming | ||
| Split Large PST Files | ||
| Free Up Server Space | ||
| Windows OS Compatibility | ||
| Download & Purchase | Download | Purchase |
See what IT professionals and businesses say about their experience with our software!
Efficient and Time-Saving Tool
We used the DRS Solution Office 365 Backup Tool to secure over 100 user mailboxes. The auto-mapping and selective backup features saved us hours of manual work. It’s perfect for large teams needing quick and accurate data handling.
Rajeev K.
IT Administrator, Pune
Smooth Migration Experience
Our team successfully migrated Office 365 mailboxes to an IMAP client using this software. The ability to filter by date and skip previously migrated items ensured a clean, hassle-free transfer. Great tool for cross-platform migration.
Laura M.
IT Lead, Melbourne
Reliable Backup for Compliance Needs
Being in the finance sector, regular and secure data backups are a must. This tool provided a dependable solution with features like custom folder naming and local data storage. It checks all the compliance boxes we need.
David S.
Compliance Officer, London
Great Support and Functionality
We faced no issues during setup, and the support team was incredibly responsive. The impersonation feature allowed us to back up multiple users easily, and the restore option helped us recover a mailbox in minutes.
Sneha B.
System Engineer, Bengaluru
Excellent for Large-Scale Data Handling
We had to back up both shared and archive mailboxes across several departments. The PST splitting option and selective export helped manage storage efficiently. Definitely a go-to solution for enterprise-level email management.
Tom H.
Network Manager, Chicago
Moneyback
30 Days Moneyback
Delivery
Instant delivery by email
Offer
Attractive price offer
Support
24x7 Free Support
DRS Softech is a core IT company that allows small and large businesses to migrate mailboxes, files, etc. between different tenants and also performs recovery of the Outlook tools.
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