Free Method to Convert MS Outlook Calendar to PDF – A Pro Tips

Are you one of those people who share their availability with others without sharing the Outlook Calendar? Or do you check your schedule on paper? No worries! Outlook provides a way to convert MS Outlook Calendar to PDF and you can print it later. Furthermore, Outlook also allows you to save Outlook calendars as ICS files. This blog will discuss different ways to save Outlook calendar to PDF. However, if you want an instant solution, go for a professional method, that is PST File Converter.

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Benefits of Converting Outlook Calendars to PDF

Here are some key advantages of PDF files:

• PDFs can be viewed and accessed, without the need for specific software.
• It maintains consistent formatting across different devices and platforms.
• Provides better security through encryption and password protection. 
• PDFs have a typically read-only format, preventing accidental modifications.
• Compressed text and images of PDF files result in relatively smaller file sizes.
• They are easily printable and easy to share and download.
• It has no platform compatibility issue.

Next, move on to the next section, which elaborates a detailed procedure to save Outlook Calendars.

Free Ways to Export MS Outlook Calendar to PDF

In this section, we will discuss two of the prominent approaches for exporting Outlook Calendar as a PDF file. They are:

• Manual Approach
• Professional Approach

Additionally, the manual process is different for the Outlook application and web Outlook. We will discuss them one by one. Let us begin with the procedure to save Outlook Calendar as PDF document manually.

Convert Outlook Calendar to PDF On Outlook App

• Firstly, run the MS Outlook app.
• Click on the Calendar icon in the bottom-left sidebar.

• Now, select the Calendar you wish to save as PDF.

• Next, click on File and click on the Print option.
• By default, the Microsoft Print to PDF option is selected under the Printer section.

• Then, click on Print Options.
• Set the respective print properties section such as Print range, Page range, Print style, and Copies.

• Take a look at the Preview of the calendar or Click Print.
• Enter a desired filename and save Outlook Calendar in PDF format.

Note: You can save Outlook Calendar locally as a .ics file using the Save Calendar option. Later, convert ICS files to PDF.

Convert Outlook Calendar to PDF On Outlook Web

• Open Outlook on the Web and log in to your Outlook account.
• From the sidebar, click on the Calendar icon.
• Choose the month, you want to print.
• Next, expand My Calendars and choose Calendar(s) to print.

• Click on the Print icon or press Ctrl + P.
• Set the Pint view, choose the Time Range, and check the Calendar Preview.
• Finally, click on the Print button.
• Choose the Microsoft Print to PDF option.

• Check the number of pages, and layout (portrait or landscape).
• For more print options, expand More Settings.
• Click on Print and enter the file name of your choice and file location.
• Lastly, tap on the Save button.

Thus, this is how you can save Outlook Calendar data to PDF files locally. However, these manual methods to convert MS Outlook Calendar to PDF are good to go for a limited number of Calendar files. Further, let us look at some of the limitations of these approaches.

Limitations of Manual Approach

We would not recommend the manual method if you intend to export multiple or selectively selected calendar files from Outlook. Consequently, this process saves a single Calendar data at once and you may encounter other challenges while converting. Moreover, the process is time-consuming and can become quite lengthy. 

Therefore, to avoid such limitations, it is recommended to opt for a secure and reliable third-party PST Converter. Do you want to know more about its features? Here it is.

Best PST Converter to Convert MS Outlook Calendar to PDF

If seeking the best, you must know about the DRS PST Converter. Having secure, quick, and easy-to-use features makes it a reliable utility. The tool facilitates complete PST file data conversion including Emails, Attachments, Contacts, Calendars, Tasks, Journals, etc. to various other file formats. Besides, saving Outlook Calendar to a PDF file, you can transfer Outlook data as EML, MSG, MBOX, CSV, HTML, and many more. 

Other Notable Features of PST to PDF Converter

• Save Outlook PST files to 15+ File Formats and Email Clients.
• Eliminates duplicate emails from migration.
• Option to export PST files without attachments.
• Date Mail Filter to migrate specific data according to dates.
• Widely compatible and easy-to-use tool.

Now, you might be wondering how to export Outlook calendar to PDF format using a PST file converter. The following section will explain the process of doing so.

Steps to Convert MS Outlook Calendar to PDF

• First, install the DRS PST Converter Tool and run it. Hit Next.
• Click on Select Files to add PST files. Click on Next.
• Choose PST Calendars from the tree structure. Click Next.
• Expand the File format list and choose PDF as a saving option.
• Opt for various options to customize your resultant PDF.
• Finally, click on Convert to begin the conversion.

This is how easily you can convert Outlook Calendar to PDF using a professional PST converter tool.

Conclusion

This blog described two workable methods to convert MS Outlook Calendar to PDF. As a fact, PDF is the most versatile and compatible file format, which can be easily accessed irrespective of which platform you are working on. Therefore, the best way to do so is by downloading the PST File Converter.

Related Post: Change Outlook Password.

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