Convert IMAP Emails to PDF: Quickly Export IMAP Email to PDF
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
September 10th, 2025 - Read Time
5 minutes
Sophia says: “I handle many discussions through an IMAP email account. Sometimes I have to save emails securely for legal and business goals. I tried to transfer IMAP emails to PDF format manually, but it seems very time-consuming. Is there a solution to convert multiple emails to PDF quickly without missing important data or attachments?”?
Summary: Are you also facing the same issue as Sophia? Don’t Worry! Many users need to convert IMAP emails to PDF for their own purposes. And, to solve this issue, there are manual methods, but they are usually slow and time-consuming. Fortunately, there is an efficient solution, i.e, an DRS IMAP Backup Tool. This allows users to follow the process with multiple conversions safely without any loss. This guide will explain the best recommended method.
Why Turn IMAP Emails into Permanent PDF Records?
There are some reasons to convert IMAP server emails to PDF. This conversion offers multiple benefits, making it a favourable choice for both individuals and business professionals.
Here we go:
- Firstly, PDF is mainly accepted only in legal and business cases.
- Moreover, PDFs can be encrypted and digitally signed for authentication.
- Additionally, they are easy to manage and accessible on any device.
- Furthermore, PDF keeps the data well-organized for long-term usage.
- Lastly, it is simple to share through email or cloud services.
- Also, you can export IMAP Email to CSV.
Hands-On Methods to Convert IMAP Emails to PDF
Converting IMAP emails to PDF manually is a direct way that doesn’t use any software or tool. This technique completely depends on advanced features. While this method is easy to use when working with a limited emails. On the other hand, it can be time-consuming with a large number of mailboxes.
Below are some common manual techniques you can use to export IMAP Emails to PDF:
Technique 1. Using Mozilla Thunderbird
- Firstly, download and install the IMAP account in Thunderbird.
- After that, add the ImportExportTools NG add-on.
- Further, select the folder from the IMAP inbox → Right-click → Export all messages.
- Subsequently, choose the IMAP in the PDF format and a location to save the file.
- Finally, click Save.
Technique 2. Using MS Outlook
- Firstly, set up the IMAP account in Microsoft Outlook.
- Further, open the email you want to convert, click File → Save As → select PDF as file format.
- Alternatively, select the Microsoft Print to PDF by pressing (Ctrl+P).
- Lastly, choose the path to save the file and click Save.
Limitations to Manually Convert IMAP Emails to PDF
- First, the manual technique works only for a limited emails.
- Moreover, it is time-consuming and not suitable for a large number of mailboxes.
- Also, there is a high risk of formatting issues.
- Plus, attachments are not always included.
- In the meantime, the method needs to install MS Outlook and requires technical knowledge.
An Exclusive Solution to Migrate Emails from IMAP to PDF
The quickest and most efficient solution is to use an exclusive IMAP Backup Tool.
This tool is mainly developed to convert your IMAP emails to PDF format easily and securely. You can convert multiple emails simultaneously without losing any data or attachments.
One-Time Service Available
Don’t want to download the software?, You can go for a one-time conversion service as well. Kindly connect with our support team, and they will solve your problem on your behalf.
The following is the step-by-step, detailed guide to convert IMAP Emails to PDF:
- First, download & install the IMAP Backup Tool and click Continue.
- After that, enter the credentials and log in to your IMAP account.
- Further, expand the tree structure, select your IMAP folder, and click Next.
- Subsequently, choose the file format as PDF, and click Next.
- Lastly, apply the additional filters if needed, and click to Start Process.
Top Reasons to Convert IMAP Emails to PDF
- Firstly, the professional tool can convert multiple emails simultaneously.
- Also, it keeps all the attachments and original formatting intact.
- Moreover, there are advanced filters that allow users to export their emails by Date, Subject, or Sender.
- Consequently, this professional technique supports the savings of IMAP emails in multiple file formats.
- As a result, it has a user-friendly interface. Hence, no need for technical knowledge.
Conclusion
In short, converting IMAP Emails to PDF is necessary for business professionals who want access to their messages for the long term. While manual techniques are available, they are not suitable for multiple conversions. Hence, it is time-consuming. The reliable IMAP Backup tool guarantees an effortless way to convert IMAP Emails to PDF easily and quickly without losing any data or attachments.
Frequently Asked Questions
Ans. Yes, you can directly convert the IMAP emails to PDF easily y just following a few steps:
✅ Download & install the IMAP Backup Tool.
✅ Log in to the IMAP account using your credentials.
✅ Expand the tree structure and select your IMAP folder.
✅ Choose the IMAP file in a PDF format.
✅ Apply the filters and click Start Process.
Ans. If conversion is being done using a manual technique, it may skip the attachments or data. On the other hand, if using a professional tool, it will keep all the attachments as well as data formatting intact.
Ans. The most reliable DRS IMAP iEmail Backup Tool is the best and highly recommended tool that comes with multiple conversions, advanced filter options, and preserves original formatting.
Ans. Absolutely yes. With the help of our recommended tool, you can easily migrate an IMAP mailbox to PDF in just a few steps.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
