Extract Email Addresses from cPanel: Stepwise Process
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
September 16th, 2025 - Read Time
5 minutes
User Query: I have a website hosted on cPanel, and I want to collect all email addresses from my business email accounts. I need a simple way to extract email addresses from cPanel account. So that I can use them for newsletters or backups. How can I do this easily?
Summary: Many businesses utilize cPanel to manage their websites, emails, and hosting services. Emails are often stored in cPanel mailboxes, which contain important client data, leads, and communications. If you want to extract only email addresses from cPanel, you may find it hectic if you don’t know where to start. But this blog will show you a manual method and a professional DRS IMAP Backup Tool that makes this process more accurate.
Simple Steps to Extract Email Addresses from cPanel
- Firstly, download and install the DRS IMAP Email Backup Tool.
- Now, enter your cPanel email address & password to Sign In.
- You can preview & select the emails to extract and click Next.
- Then, choose the Saving Format from the given list.
- Lastly, use customized features/filters and click Convert.
Real-Life Scenario: Get cPanel Export List of Email Addresses
John runs a small online store. He manages customer queries through cPanel-hosted email accounts. At the end of every month, John needs a list of all customer email IDs to send offers and updates. Instead of checking every email manually, he uses an automated tool to extract email addresses from the downloaded cPanel mailbox. This saves him hours of time and ensures no address is missed.
Reasons to Export All Email Addresses from cPanel
- Build your client mailing list for promotions or newsletters.
- Take a backup of important contact information.
- Easy to migrate contact data if you switch to another email service.
- Moreover, share the list with your sales or marketing team.
Method 01: Manual Method to Extract Email Addresses from cPanel
If you have very few emails, you can do this manually. Here is how you can perform it:
- Initially, log in to Webmail to open each email account.
- Now, search emails one by one and copy the sender/receiver email addresses.
- After that, paste them into an Excel or Word document.
- Repeat this for every mailbox until you have all addresses collected.
Limitations: Manually Export Email Addresses from cPanel
- Very time-consuming if you have thousands of emails.
- High risk of missing some email addresses.
- Furthermore, no automatic way to filter duplicates.
Method 02: Use Tool to Extract Email Addresses from cPanel
For bulk email extraction, use a reliable tool like DRS IMAP Backup Tool. This tool can directly scan MBOX/EML files from cPanel and convert them into a unique format in just a few clicks. With its simple interface, every user can easily understand it without needing technical skills. You can convert IMAP Emails to PDF, EML, MBOX, and other formats, including File and Email Clients.
One-Time cPanel Conversion
If you only need to convert your cPanel emails at once, you don’t have to worry about tools or processes. Just share your cPanel credentials with our support team, and we’ll convert them into a PDF or other file format for you. It’s quick, affordable, and completely hassle-free.
Step-by-Step Guide to Download Email Addresses from cPanel:
- Primarily, download & install the DRS IMAP Backup Software.
- Enter your cPanel credentials, including ID & Password, to Sign In.
- Now, you can preview and select the emails to extract or convert.
- After that, choose the Saving Format from the available list.
- In the end, apply advanced features/filters and click Convert.
Why Choose DRS IMAP Mail Backup Tool?
- Extracts email addresses from MBOX, EML, PST, OST, and other formats.
- Removes duplicate email addresses automatically.
- Supports domain-based filtering (e.g., only collect @gmail.com emails).
- Allows export into multiple formats like CSV, TXT, or PDF.
- In addition, works smoothly on all Windows versions.
Conclusion
In this blog, we explained how you can extract email addresses from cPanel manually and using a professional tool. While the manual method is fine for small accounts, it is not practical for businesses with heavy email traffic. The professional DRS tool is the easiest and most reliable solution for bulk extraction. Also, remove duplicates and save addresses in a clean format. Additionally, this will save time and help you maintain an updated contact list for your business communication.
Frequently Asked Questions
Ans: Yes, you can extract all email addresses created in your cPanel account. You can do this manually by checking the Email Accounts section or by using a professional DRS IMAP Backup Tool for faster results.
Ans: Login to cPanel → Go to Email Accounts → Copy the list of all created email accounts. For extracting contact addresses from received/sent emails, download mailbox data from Webmail or Backup Wizard and then extract email IDs using a tool.
Ans: No, you don’t need advanced technical skills. Manual extraction only requires basic cPanel access. If you use a professional tool, you just have to add mailbox files and click Convert. The process is beginner-friendly.
Ans: Yes, trusted tools like DRS IMAP Backup Tool are 100% secure and do not store or misuse your data. Make sure to use a reliable tool from a known provider for safe extraction.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
