Best Ways to Convert PST File to PDF With Attachments
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Written By
Andrew Tie -
Approved By
Shivam Rathore -
Updated on
June 19th, 2025 - Read Time
5 minutes
PST file format is supported by Microsoft Outlook. And if you do not have an account on Outlook, you cannot view your PST file. PDF is the most used file format all over. The main characteristic of PDF [ portable document format] is that it captures all elements of a printed document as an electronic image. It can be printed, viewed, navigated, or forwarded to another person. PDF files are produced using Acrobat Capture, Adobe Acrobat, or comparable programs. Move towards the reason to use this file format over PST Outlook.
Reasons to Export PST to PDF File Format
There are numerous reasons to convert PST file to PDF with attachments. But we mentioned some of the most common reasons:
- PDF files are easily accessible and secure to use.
- If your current working place works with Outlook mail and you do not have an account on it, then you need to export PST to PDF.
- You cannot view a PST file without an account on Outlook Mail. PST files are platform-specific.
- Microsoft products support PDF file format except for Outlook.
These are the common reasons behind batch converting PST to PDF. So, move ahead towards the techniques.
Methods to Convert PST File to PDF With Attachments
There are several methods for Outlook to PDF converter. Here, we will discuss two techniques. The first one is a manual that you need to perform by following the mentioned steps. And the second is an expert’s choice, in which you can easily convert PST to PDF without Outlook in a single click.
#1. Export PST file to PDF through Outlook
#2. Expert’s Choice to Export PST to PDF
#1. Export PST file to PDF through Outlook
- Start the process by logging into your Outlook mail by filling required credentials.
- Then, select the mail you want to convert.
- After that, click on the File option located at the top left.
- Furthermore, from the pane, click the Print option.
- Now, on the next slide, press the Print button.
- At last, give a name to your file as per your choice and hit the Save button.
After performing this method, you can convert PST file to PDF with attachments. But while performing this procedure, you will have some consequences like for a bulk of mail, you cannot use this method. So, here we start with a professional approach.
#2. Expert’s Choice to Export PST to PDF
DRS Softech PST to PDF Converter Tool is an expert utility that helps you convert your PST into different file formats like PDF, MBOX, HTML, EML, MSG, etc. It also allows you to migrate your data into multiple email clients like Yahoo, Gmail, GoDaddy, IMAP, Hotmail, Opera Mail, etc. This utility is time-saving and easy to use. Moreover, you can use it on any version of Windows OS.
- First of all, download, install, and run the DRS PST File Converter on your computer system.
- Select either Single File, Multiple Files, or Entire Folder based on your needs, then click Next to proceed.
- After that, Click on the “Select File” or “Select Folder” option to upload the desired PST file. Select the PST file and click the Open button to add it.
- Next, the software will present the PST file data in a tree-structured format.
- Now, you will get the option of File Format and Email Client. Choose the desired file format as PDF to convert the PST file.
- Click on the “Path to Save” button to choose a location on your computer where the converted files will be saved.
- You can also use filters based on date, subject, from, and fields to include or exclude specific emails.
- Next, click the “Convert” button to initiate the process of converting the PST file to the desired file format or email client.
Related Articles: Import Outlook PST to cPanel.
Conclusion
In this blog, we explained different methods to convert PST file to PDF with attachments. You need to follow these steps systematically. But while following the manual technique, you will face various issues like data corruption, data loss, and hyper-attack. Also, it is a time-consuming process. So, for a safe and secure PST to PDF conversion, we suggest the professional tool to convert PST file to PDF.
Ans: Absolutely! DRS PST Converter supports bulk conversion, enabling users to convert multiple PST files into PDF format in a single operation, saving time and effort.
Ans:Yes, DRS PST Converter ensures that the original folder structure and metadata (such as email headers, timestamps, etc.) are maintained during the conversion process.
Ans:Yes, the tool provides a filter option that allows you to select specific emails, folders, or date ranges for conversion, ensuring you export only the necessary data.
About The Author:
Andrew Tie is a vastly experienced tech journalist who enjoys taking apart complex technology for a broad audience. Over more than a decade in the technology sector, Tie is good at making complicated technical concepts lucidly clear; enabling readers through engaging content. During his writing career so far, Andrew has written for several tech publications, right from industry-leading journals to popular tech blogs. Clarity, precision, and the ability to bridge technical vocabularies with everyday understanding mark his work.
