Best Methods to Convert EML to PDF in Batch with Attachments

EML Files

EML Files: An EML file is a type of file used to save individual email messages. It includes everything in the email, such as who sent it, who received it, the subject, the message text, and any attachments. Email programs like Microsoft Outlook, Thunderbird, and Windows Mail often create these files. EML files are easy to share but might need specific software to open them.

PDF Files

PDF Files: A PDF is a popular file type that keeps documents the same no matter what device or platform you use. PDFs are secure, maintain their original layout, and can include text, images, links, and other content. They are great for sharing, printing, and saving documents because they ensure everything stays in the right place.

However, EML and PDF files have different uses. Converting EML to PDF gives you the best of both. You can keep the email content and attachments and take advantage of the PDF format’s flexibility and security.

What Are the Differences Between EML and PDF Files?

Here is the difference between the file formats. The mentioned pointers will help you understand the need to convert eml file to PDF:

This table highlights the unique features of both file types and shows why converting EML to PDF can be beneficial for long-term use and accessibility.

How to Convert EML to PDF?

There are several solutions to the issue of how to convert EML to PDF. The next section will describe the distinct solution, including manual and automated approaches to convert your EML files to PDF. Go through the next section and accomplish the task of conversion with the chosen method: 

How to Convert an EML File to PDF Using Outlook?

Microsoft Outlook offers the first manual method to convert EML files to PDF.  While Outlook doesn’t natively support direct PDF conversion, you can achieve this with a combination of Outlook’s features and the Microsoft Print to PDF option:

• First of all, ensure Outlook is installed and set up on your computer.
• Now, you have to drag and drop EML files into an Outlook folder.
• Go to the folder where you imported the EML files.
• Double-click on the email to open it in a new window.
• Open an email, click File >> Print, and choose “Microsoft Print to PDF” as the printer.
• After that, provide the appropriate path and save the file as a PDF.
• Enter a file name and click Save.

Keep in mind that attachments are not automatically embedded in the PDF when using this method. So, you have to perform the additional steps to preserve the attachment as well. 

Convert EML to PDF Using the Thunderbird Programme

Thunderbird, a popular free email client, provides a specific way to save EML files as PDFs. With the help of the ImportExportTools NG add-on, you can efficiently convert emails to PDF format. Follow the steps below to convert EML to PDF: 

• Run Thunderbird on your computer system. 
• Click the Menu icon (three horizontal lines) in the top-right corner.
• Go to Add-ons and Themes and search for ImportExportTools NG.
• After that, click Add to Thunderbird to install the add-on. 
• Right-click on the email folder where you want to import the EML files.
• Select ImportExportTools NG >> Import Messages.
• Browse and select the EML files you want to import. These files will now appear in the selected folder.
• Next, navigate to the More option and click on Print >> Microsoft Print to PDF. 
• Subsequently, click on the Print button, assign a path to save the resultant PDF file, and hit the Save button. 

By following these steps, you can easily convert EML files to PDF using Thunderbird. Now, you can open the PDF file and check if the email content and attachments are properly preserved.

Drawbacks to Convert EML into PDF Using Outlook or Thunderbird

Converting EML files to PDF manually can be useful in some cases, but it comes with several drawbacks:

• Time-consuming and tedious for large volumes of emails.
• Requires multiple steps, increasing the risk of errors.
• Limited customization options for the PDF format.
• No batch conversion, making it inefficient for bulk tasks.
• Requires external software like email clients or text editors.
• The manual method may miss attachments or metadata.
• Not ideal for preserving email formatting consistently.

Because of these issues, many people prefer using special software or tools that can automate the process and make it easier, especially when they have a lot of emails to convert.

Convert EML to PDF Using Reliable DRS Softech EML Converter Tool

The DRS Softech EML Converter is a simple and specific solution to help users convert EML into PDF format. This can be particularly useful for archiving or for users who want to maintain a backup of their emails in a more widely accessible format. The software typically offers features such as:

• The user can effortlessly convert EML files to PDF with ease.
• It supports both individual and batch conversion of EML files to PDF.
• You can directly migrate EML files to email clients such as Gmail, Thunderbird, and others.
• Additionally, you can convert EML to PST, MSG, MBOX, and more.
• Also, it provides an advanced mail filter feature to migrate only selected mailbox data.
• Moreover, you can save the converted files directly in the source folder’s location.
• Along with that, it provides the option to save attachments as separate PDF files.
• This software also allows users to exclude email attachments during conversion.

How to Convert EML File to PDF File Using Pro Method

1. First of all, download and Run the DRS Softech EML Converter on your screen.
   
2. Click on the “Select File(s)” or “Select Folder” button to select individual EML files or an entire folder containing EML files that you want to convert.
   
3. It provides the option to preview the selected EML files to input the correct files before starting the conversion process.
   
4. From the output format options, select PDF as the format for conversion.
   
5. Now, choose the destination folder where you want to save the converted PDF files.
   
6. Lastly, click on the “Convert” button to begin the conversion process.

The software will process the EML files and save them in PDF format at the location you specified. You can now open and view the converted PDF files using any PDF reader.

Conclusion

Hopefully, this complete blog helped you to convert EML to PDF. Converting multiple EML files to PDF, along with their attachments, is easy if you have the right tools. Using a good conversion tool can help you get the job done quickly and easily. By using specialized software, you can easily bulk convert your EML files while preserving important attachments in the conversion process. This method saves you time and effort compared to manual conversions. It ensures that the entire email content text, images, and attachments remain intact and easily accessible in PDF format.

Frequently Asked Questions

Also Read: How to Import EML Files into Office 365