Free Up Space in Gmail: Best Ways to Clear Storage Fast
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
September 15th, 2025 - Read Time
5 minutes
User Query: I keep getting Gmail storage full notifications, and I can’t send or receive new emails. How can I quickly free up space in Gmail without losing important data?
Introduction: Google gives you 15 GB of free storage that is shared across Gmail, Google Drive, and Google Photos. Once it’s full, Gmail stops receiving new emails, which can be hectic. The good news is you can clean up space in Gmail storage quickly and regain space for new messages. In this blog, you will learn two simple and clear methods: the manual method and the professional DRS Gmail Backup Tool, without losing important data.
Easy Steps to Free Up Space In Gmail?
This tool allows you to backup your Gmail data without requiring technical skills:
- First, download the DRS Gmail Backup Tool.
- Enter your Gmail details to Sign In.
- Then, preview & select the emails to convert.
- Now, choose Saving Format from the list.
- Choose: Free Up server storage option.
- Lastly, use advanced features and click Convert.
Why Gmail Storage Gets Full?
- When large emails with heavy attachments are sent.
- Old newsletters and promotional emails.
- Photos and videos are saved in original quality in Google Photos.
- Moreover, there are unnecessary files in Google Drive.
Manual Methods to Free Up Storage Space In Gmail
If you prefer a free solution, you can manually clear space in Gmail by deleting unwanted emails, attachments, and files. Here are some effective manual methods you can try:
Method 01: Delete Large Emails to Increase Gmail Storage Free
- Firstly, go to the Gmail search bar and type: has: attachment larger:10MB
- Then, select unnecessary emails and delete them.
- Lastly, empty the Trash to permanently free up space.
Method 02: Clear Spam and Trash
- Open Spam and click Delete all spam messages now.
- Then, go to Trash and click Empty Trash now.
Method 03: Unsubscribe from Newsletters to Free Up Space In Gmail
- Initially, search for unsubscribe in Gmail.
- Select and delete newsletters you don’t need.
Method 04: Clean Google Drive and Google Photos
- Go to Google Drive and delete large files.
- Open Google Photos and change upload quality to Storage Saver to save space.
Method 05: Use Google Storage Manager
- Visit Google One Storage Manager to review and delete large files, spam, and emails quickly.
Limitations: Manually Increases to your Total Storage Limit in Gmail
- Time-consuming if you have thousands of emails.
- Hard to manually find and delete all large files.
- No backup option, deleted data is lost permanently.
- Also, requires repeating the process regularly to maintain free space.
Verified Solution to Free Up Space In Gmail
For bulk email cleanup, the DRS Gmail Backup Tool is the safest and fastest solution. It allows you to clear duplicate emails to free up server storage. You can also backup your Gmail emails and then choose the Free Up Storage option. This is the best method that allows you to import Gmail Calendar to Outlook. Also, it eliminates the risk of data corruption and loss. With its simple interface, every user can easily operate it without needing technical skills.
One-Time Gmail Backup
If you only need to backup your Gmail emails to free up storage. There’s no need to use any tool or long steps. Just send your Gmail details to our support team, and we’ll handle the procedure. In addition, this tool is safe to use.
How to Backup Your Gmail Emails Professionally?
- Primarily, download and install the DRS Gmail Email Backup Tool.
- Now, enter your Gmail credentials, such as ID & Password, to Sign In.
- Then, you can preview and select the emails to backup. Click Next.
- After that, choose the Saving format from the drop-down list.
- Further, select the Free Up Server Storage option to clear storage.
- Lastly, apply advanced features and click Convert.
Which Method Is Best to Free Up Storage Space In Gmail?
If you have only a few large emails or spam messages, the manual method works well. It’s free and does not require extra tools. However, if your Gmail is full or you need to clear space regularly without losing important data, using the tool is highly recommended. It safely backs up your emails, deletes them from the server, and ensures you never lose critical information.
Key Tips to Keep Gmail Storage Free
- Regularly delete spam and trash.
- Use filters to find old or large emails.
- Schedule backups every few months.
- Also, switch Google Photos to Storage Saver mode.
Conclusion
In this complete blog post, we explored several methods to Free Up Space in Gmail. Freeing up space in Gmail doesn’t have to be stressful. By deleting large attachments, clearing spam, and using Google’s storage management tools, you can quickly make room for new emails. If you have too many emails to sort manually, consider using a professional tool for a one-click solution. This keeps your inbox clean, prevents email delivery issues, and ensures you never lose important data.
Frequently Asked Questions
Ans: When Gmail storage reaches 100%, you won’t be able to send or receive new emails, and your Google Drive and Photos may stop syncing.
Ans: Yes, you can back up your Gmail emails using the DRS Gmail Backup Tool and then use the Free Up Server Storage feature to remove them from the server while keeping a copy on your PC.
Ans: Type has: attachment larger: 10MB in the Gmail search bar to filter and delete large emails quickly.
Ans: Using a professional Gmail Backup Tool is the quickest way since it lets you back up and delete data in bulk with just a few clicks.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
