Summary: This article explains What Conditional Access is and how to set up Conditional Access in Office 365. Here, we also learn the procedure to restrict access to any application from different office locations with the help of Microsoft Azure conditional access policies. Apart from this, you can also protect your Office 365 mailbox data by taking backup previously with the help of the DRS Office 365 Backup Tool.
Conditional Access in Office 365- Overview
Nowadays, users want advancement and put modern security perimeter on their IDs to make them more secure and safe. They can use identity-driven signals as part of their access control decisions to access and manage their identity conditionally. However, if we talk about the Condition Access in Microsoft Office 365 account, it helps you bring signals together, make decisions, and enforce organizational policies. Azure AD Conditional Access policies allow you to perform this procedure in your O365 account. It will offer a feature to put condition access policies on multiple users and groups as per your requirements, like an if-then statement. If someone wants to access a resource, then they must act.
You can use Conditional Access policies to apply the right access controls over accounts and keep your organization secure. In addition, it will allow you to manage and access your resources based on location, device type, and authentication method. That is all about Conditional Access; let’s know why someone needs to use the conditional access policies of Microsoft Azure.
Why Set Conditional Access Policies in Office 365?
- Users want to set up conditional access Office 365 to bring the gesture together, make decisions, and apply the organizational policies.
- It allows you to analyze the user, device and location activities.
- It will also help users build conditions that manage security controls to block unauthorized access.
- It set up multi factor authentication on the O365 IDs to overcome the chances of data loss.
- Option to restrict the user’s session when needed to perform work or otherwise way out.
Method to Setup Conditional Access in Office 365
Conditional Access is a safe and efficient way to protect your O365 mailbox data from unauthorized access and control. You can create or set up a policy on your account, and if the requirement fulfills the allocation condition, then only they can access their data.
However, you will have to give access to the groups and users to finish the setup process of the Conditional access in Office 365. Follow the steps below for setting up conditional access in O365.
Step 1: First of all, go to the Azure portal and create a policy. To do so, follow the given steps:
- Enter your Global Administrator account credentials to login on to the Azure Portal.
- In the opening dashboard, go to the Security option.
- Here, you will have to click on Conditional Access and choose the option New Policy.
Step 2: After creating a policy, you must apply it to your Office 365 Groups or users. For that, perform the given steps:
- Open Office 365, type the policy’s name and click Next.
- Go to the Assignment section and select the Users and Groups option.
- Here, you have to allocate the access you want and click the Done button.
Step 3: Here is the procedure to select the Cloud apps and actions for allocating conditional security to the application.
- Choose the Cloud apps or actions from the Assignments section.
- Now, you must select the O365 apps on which you want to set up conditional access.
- Click Done to complete the set-up process.
Step 4: Now, we describe the steps to provide conditional access to different platforms.
Go to the Assignments section and click on the Conditions option.
- Here, click on the Device Platforms and choose the platform on which you need to apply this Conditional Access policy.
- Once completed, click the Done button.
Step 5: Here is the final procedure to grant access and enable the conditional access policy.
Go to the Access controls option and select Grant.
- Here, you can also assign the action according to your given conditions.
- Click on the Grant access option.
- Move to the policy tab, select On, and click on Create.
Step 6: Finally, you have completed the setup of Conditional Access in Office 365. Now, it depends on whether you want to use this for different users or user groups.
Also Read: Why Is Microsoft Office 365 Backup Critical – Must Know Facts
Method to Disable Conditional Access in Azure AD (Office 365)
Users can use conditional access to restrict the account and provide only limited access as per requirement. Although, you also have an option to disable the Conditional Access policy in your O365 account. Implement the given steps to disable or turn off the access:
Step 1: Open Access Azure Portal by entering the required credentials.
Step 2: Go to the Azure Active Directory and click on the Security option.
Step 3: On the Security section, click on Conditional Access.
Step 4: Here, choose the Azure policy that you want to remove.
Step 5: Then, select the Off option and click Save.
Which service is required to use a sign-in risk condition in a conditional access policy?
You can use the DRS Office 365 Backup Tool to access your Office 365 account data when a conditional access policy is applied to your Office 365 IDs. The software allows users to download Office 365 mailbox, In-place archive and Public folder items into 15+ file formats like PST, EML, PDF, CSV, MBOX, MSG, etc. It includes a feature to directly download Office 365 mailbox items into a local drive, computer or PC. Follow the steps given below to protect your mailbox data during conditional access.
- Download & Install DRS Office 365 Backup Tool as an administrator.
- Choose the Backup option from the software wizard.
- Sign In with the Office 365 email address and third-party app password.
- Click the Import CSV file button for multiple users’ accounts and select the Backup option(Mailbox/In-Place Archive and Public Folder)
- Click Next.
- Choose the folders you want to save and click on the Next button.
- Select the saving format as PST, EML or others from the drop-down list.
- Include built-in software features for selective migration and click Next.
- Enter the output folder name as you wish.
- Click on the Convert button to start backup Office 365 mailbox data to PST format.
- Use the Download Report button to save the backup report.
This blog taught us about Conditional Access and how to set it up in Office 365. We all know that Conditional Access is the best feature for protecting your Office 365 data, so you can easily configure conditional access to Office 365. On the other hand, we also discuss the steps to disable the Conditional Policy. But if you are looking for a solution to access your Office 365 data when your account is in Conditional Access, you can try a professional utility- Office 365 Backup Solutions.