03 Easy Steps to Import PST to Google Workspace (G Suite)

Why import Outlook PST file to Google Workspace?

Google Workspace (formerly G Suite) is a powerful cloud-based solution offering extensive storage, productivity tools, and collaboration features. These advantages have made it a top choice for businesses and individuals transitioning from desktop-based email clients like Outlook. Importing Outlook PST files to Google Workspace is essential for a seamless migration and data accessibility. Here are some key reasons to migrate PST to Google Workspace:

1. Switching to Google Workspace: If you’re moving from Outlook to Google Workspace, importing PST files ensures all your emails, contacts, and calendar events are carried over without data loss.
2. Access Emails Anywhere: With Google Workspace’s cloud-based environment, you can access your Outlook emails and other data from any device, anywhere in the world, without relying on a desktop client.
3. Enhanced Productivity and Collaboration: Google Workspace provides integrated tools like Google Docs, Drive, and Meet, enabling real-time collaboration and effortless data sharing—capabilities that desktop email platforms lack.

By migrating Outlook to Google Workspace, users benefit from a flexible, accessible, and highly collaborative platform tailored to modern business needs.

Manual Method to Import PST to Google Workspace

Google Workspace Migration for Microsoft Exchange or GWMME is the migration utility by Google to export PST file content, like emails, contacts, calendars, etc., to Google Workspace. If you are the Google Workspace admin, the GWMME utility allows you to migrate emails to different G Suite user mailboxes. Also, it is a reliable and effective solution to transfer Outlook PST to Google Workspace.

Prerequisites to Migrate Outlook PST to G Suite or Google Workspace

You must fulfill some prerequisites Before you start migrating your Outlook PST file to Google Workspace.

1. Verify Outlook Version – The first thing you need to do before starting the migration is to verify that the Outlook version in GWMME should be the same or updated to that created in the PST File.
2. Authorize GWMME – It is mandatory to authorize the GWMME for your G Suite account. You will require to create a service account ID and then authorize the Client ID in the Admin Console. After that, set up the migration of PST to G Suite.

After you fulfill the above parameters, you will become ready to perform the steps to migrate your Outlook PST file to your Google Workspace account. First, you have to download the GWMME and then perform the below procedure.

Step 1: Make Appropriate Folders and Subfolders Structure

To migrate user mailboxes from PST files to Google Workspace, you must prepare an appropriate folder and subfolder structure. Also, remove password protection from all PST files.

• First, create a top-level folder.
• Then, create subfolders that represent user mailboxes.
• Give every subfolder the same name as the source user account.
• Now, place the desired PST files in each subfolder.

Step 2: Create CSV Mapping File

A Control CSV file is required to ensure that every source user mailbox will migrate to the desired destination user account. For migrating calendar events, you need to create a Mapping CSV file. You can visit the official website to check the format of both the Control and Mapping CSV files.

Step 3: Initiate the Migration

After executing the above steps, you will become able to start the PST migration to Google Workspace.

• Launch the GWMME In the Server Type, choose Exchange.
• Select the Specify a folder with PST file
• After that, locate the top-level folder containing PST files. Press Next.
• In the Google Workspace Domain name, provide the primary G Suite domain.
• In the Service Account credential file, choose the JSON file downloaded during authorization.
• After that, select the G Suite super administrator in the Google Workspace admin user. Hit Next.
• Select what Outlook items you want to migrate from PST files.
• In the File of accounts to migration, click More (three dots), and choose the Control CSV file, and press Open.
• Press the Next button to proceed to the next step.
• Review all the settings and specify additional options. Click Next.
• Provide the username and password of the super admin account if required.
• After that, press the Next button and click Start to initiate the migration.

It is the complete working procedure to import PST to Google Workspace. It will enable you to migrate your complete Outlook mailbox data. As you can see, the above procedure is quite complicated and time-consuming. We will not suggest this solution for non-technical users or beginners because they are most likely to fail.

If your primary objective is to import PST to Gmail Without Outlook, we recommend the fast, efficient, and quick DRS PST Converter Tool for migrating complete mailboxes.

Also Read: Best Techniques to Import PST to iCloud Mail Account

Automated Solution to Import PST to Google Workspace

DRS Softech PST File Converter Tool is a simple and effective way to migrate your PST to your Gmail email account in a few simple steps. The application also allows you to migrate Outlook PST to Office 365, Yahoo Mail, AOL, IMAP, iCloud, and many other email providers. You can convert your Outlook PST file to MBOX, CSV, PDF, EML, MSG, PNG, DOC, etc. With this utility, you can exclude all unnecessary mailbox data like duplicates, attachments, etc. Moreover, the software is widely compatible with all versions of Windows OS.

Features of DRS Softech PST File Converter

• Batch conversion of multiple PST files at once to save time and effort.
• It enables you to choose desired mailbox items from the tree-structure preview.
• Convert PST to MBOX, MSG, EML, EMLX, HTML, CSV, PDF, DOC, PNG, GIF, VCF, ICS,
• Migrate emails from Outlook PST to Gmail, Yahoo Mail, Office 365, AOL, IMAP, iCloud, Zoho Mail, and many other email providers.
• Option to exclude duplicate emails and attachments for accurate mailbox migration.
• Date Filter feature for exporting Outlook emails of a particular date range.
• Widely compatible with all versions of Windows OS.

Steps to Migrate PST to G Suite

Follow the below steps to migrate PST to a Google Workspace email account.

1. First of all, download, install, and run the DRS Softech PST File Converter on your computer system.
2.  Select either Single File, Multiple Files, or Entire Folder based on your needs, then click Next to proceed.
3. After that, Click on the “Select File” or “Select Folder” option to upload the desired PST file.
4. Next, the software will present the PST file data in a tree-structured format.
5. Now, you will get the option of File Format and Email Client. Choose the Google Worksapce email clinet to migrate the PST file.
6. Now, you have to select the preferred email client and authenticate the login process it with the appropriate credentials. 
7. Click on the “Path to Save” button to choose a location on your computer where the converted files will be saved.
8. You can also use filters based on date, subject, from, and fields to include or exclude specific emails.
9. Next, click the “Convert” button to initiate the process of converting the PST file to the desired file Google Workspace. 

Also Read: Extract Attachments from PST File.

Final Words

In many scenarios, you will require to import PST to Google Workspace formally G Suite. The manual procedure for migrating the Outlook PST file to a G Suite account is quite complex. You must have technical proficiency to perform the steps. The migration process involves creating appropriate folders and subfolders, CSV mapping, and initiating the migration. If you want to migrate a PST file to Gmail without Outlook, the best solution is the professional DRS Softech PST File Converter Tool.

Frequently Asked Questions

About The Author:

Shivam Rathore

Shivam is a digital marketer and technical content writer at DRS Solution®, specializing in topics like databases, email recovery, and migration solutions. He enjoys researching and crafting content that assists database administrators, businesses, and beginners in resolving various issues related to MS SQL, MySQL, and Microsoft Exchange.