Easy Method to Migrate from Gmail to Google Workspace?

Are you wondering if you can migrate from Gmail to Google Workspace? Of course, you can. It is most convenient to export Gmail data to G Suite with a professional Gmail backup tool. However, we will also discuss a manual method to do this. Additionally, the blog also covers the reasons why users switch from Gmail to Google Workspace.

Why Do Users Migrate Emails from Gmail to G Suite?

Before reaching the process section, it is important to disclose what the possible reasons are why users migrate from Gmail. Here are some common reasons:

• More Storage Space: Choosing Google Workspace significantly increases storage space compared to a standard Gmail account. Therefore, reducing concerns about the limitations of a full email mailbox.
• A suite of productivity tools for improved Collaboration: Google Workspace offers a range of productivity tools like Google Docs, Sheets, Slides, and many more. Thus, promoting real-time collaboration and seamless file sharing among team members.
• Business-Grade Email: G Suite provides you with a professional email address associated with your custom domain. This increases the credibility of your business and creates a better, professional image.

Furthermore, let’s look at the solutions on how to migrate emails from Gmail to G Suite.

Manually Migrate from Gmail to Google Workspace

This section discusses the manual process for Gmail to Google Workspace migration. However, before proceeding with migration, follow some pre-requisites.

Manual Procedure to Convert Gmail Data to G Suite Account

Before we transfer Gmail emails to Google Workspace using DMS, there are a few key things to note. Do as directed below:

1. Firstly, Sign In to your current Gmail account.
2. In the top-right, click on Settings and then See All Settings.
3. Go to the Forwarding and POP/IMAP tab.
4. Scroll down to the IMAP Access section.
5. Under Folder size limits, opt for Do not limit the number of messages in an IMAP folder (default).
6. Again scroll down and click on Save Changes.
7. Switch to the Labels tab.
8. Confirm that any labels that require migration have the Show in IMAP box checked.

Once these settings are configured in your Gmail account, you and your team can proceed to migrate from Gmail to Google Workspace.

Stepwise Procedure to Migrate Emails from Gmail to G Suite

Proceed with the email migration using the steps below:

1. Log in to the Admin console at admin.google.com.
2. On the Admin console Home page, access Data Migration. If the option is not visible, click on More Controls at the bottom.
3. Select the Email option and click Continue.
4. From the Migration source list, choose Gmail.
5. Click Connect.
6. Proceed with one of the following actions:

• Accept the default options.
• Choose preferences, such as whether to migrate deleted and junk email, and whether to exclude specified folders from the migration.

7. Click Select Users.
8. Hover over Add and click Select User.
9. In the Migrate From field, enter the user’s Gmail address.
10. Next, in the Migrate To field, enter the user’s new Google Workspace (G Suite) email address. Select from the suggested users.
11. Click on Authorize. 
12. Possibly, you may need to Sign In and grant permission to view and manage your mail.
13. Review the permission request and click Allow.
14. Copy the authorization code. Paste it into the Authorization Code field in the Admin console.

Note: The code expires in 10 minutes.

15. Click Start.

For the next users, repeat the above steps to convert Gmail emails into G Suite.

However, you may face some problems while migrating from Gmail to Google Workspace using the manual process.

Limitations of Manual Process

• First of all, the process is lengthy and will take a lot of time.
• Users must have proper knowledge of Google Workspace, as it requires some technicalities.
• This involves the possibility of losing your data.

Nevertheless, there is nothing as such to worry about. We have the best alternative for this. The best option to overcome these limitations of the manual process is an automated Gmail migration tool.

Migrate from Gmail to Google Workspace Professionally 

Migrating from Gmail to Google Workspace manually can be time-consuming, complex, and prone to errors, especially for non-technical users. To simplify this process, the DRS Gmail Backup Tool provides an efficient, user-friendly solution. This tool ensures seamless migration by automating the transfer of emails, contacts, calendars, and other critical data. It supports multiple file formats, allowing you to back up your data securely before migration. With its intuitive interface and advanced features like selective data backup, scheduling, and cross-platform compatibility, it eliminates the common challenges associated with manual methods.

Step-by-Step Process to Export Gmail Emails into G Suite

First, download the Gmail to Google Workspace migration tool on your system. Next, install and run it as an administrator. Further, follow the procedure as follows:

1. Log in to your Gmail account from which you want to migrate data. 
2. Select Google services (Gmail, Calendar, Contact, Photos, or Drive).
3. In the preview pane, select the mailbox items you wish to migrate.
4. Next, select G Suite from the Save/Backup/Migrate As field.
5. Opt for the required filters provided to make output precise.
6. Click on the Start Migration button and Gmail Emails move to Google Workspace. 

Hence, these are a few simple steps, and you are done with Gmail to G Suite migration. Additionally, we recommend all users purchasing the Gmail backup tool, use the free demo version first. Once you understand the workings of the tool, purchase the premium version. 

Summarize

Hopefully, this blog provided you with enough knowledge about how to migrate from Gmail to Google Workspace. Further, the choice of the right method depends on your requirements and preferences. However, the best-recommended process is still the same: the Gmail Email Backup Tool.

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