How to Recover Permanently Deleted Emails in Outlook 2020, 2016 & Below

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Have you ever come across a situation where you have accidentally deleted your crucial Outlook emails? And struggling to recover permanently deleted emails in Outlook 2020? If yes, then you have landed on the right blog. Here we will describe different techniques to restore your Outlook emails effectively. Also, we provide an advanced approach to resolving your problem. So, read the blog carefully.

MS Outlook is one of the best email clients that offer you various incomparable features. Users get the facility to manage multiple email accounts in the same application. Moreover, it is a product by Microsoft. So, you can synchronize it with other Microsoft applications.

Being a beneficial email application, it has another advanced feature. If you delete any mailbox data from MS Outlook, you can restore it. You need to perform some simple steps.

Before explaining how to restore deleted emails in Outlook, we show you why you need to recover your Outlook emails or why your emails are deleted.

Why Do You Need to Recover Recently Deleted Outlook Emails?

There are some situations when you have deleted your essential emails recently and want to get them back. However, before being permanently deleted, Outlook emails are being moved into the “Deleted Items Folder” and can be recovered easily. In this write-up, we will explain the prominent causes of Outlook email deletion whether intentional or unintentional.

  • You have accidentally deleted an email that you want to recover later.
  • It may be possible that your email account has been hacked. The hacker has made changes in your mailbox account and deleted valuable data.
  • A corrupt Outlook data file leads to the random deletion of Outlook emails.

These are the significant causes of Outlook email deletion. Now, we will describe how to retrieve old emails in Outlook.

How to Recover Deleted Outlook Emails Permanently?

There are different procedures for recovering deleted emails in Outlook. If you deleted your emails from the mailbox folder, simply recover them back from the Trash/Deleted Items folder. But, if you removed your emails from these folders, you can still restore them. We explain both the procedures in detail.

#1. Recover Outlook Emails from Deleted Items or Trash

Outlook has Trash and Deleted Items folders. When you delete your email, they will get moved to these folders. So that when you require these emails, you can restore them easily. Follow the below steps to recover deleted Outlook folders.

  • Launch MS Outlook application in your system.
  • Click on the Trash folder in the left menu.


  • After that, select the mail that you want to restore.
  • Now, right-click on that and select the Move option from the list.


  • Choose the Other Folder option.

Other Folder option to recover permanently deleted emails in Outlook 2020

  • Then, define the destination folder and click on the OK button.

destination folder

This procedure will restore your emails from the Trash folder into the required destination mailbox folder. But if you want to recover permanently deleted emails Outlook app, choose the other method.

#2. Recover Items Removed from Trash/Deleted Items Folders

If you have permanently deleted your emails from the Trash or Deleted Items folder, you can still recover them. These items are sent to the Recover Items folder, a hidden option in Outlook. Let us see how to recover deleted email Outlook.

  • Open MS Outlook application in your system.
  • Click on the Folder option in the main menu.
  • After that, select the Recover Deleted Items option.
  • It will open the list of all the recently deleted emails.
  • Select the desired email and click on the OK It will get recovered to the original mailbox folder.

Note: The above procedure restores your mailbox data from the server. So, you can only get back your data within 30 days of deletion.

If you become unable to find the Recover Deleted Items option in Outlook, contact the admin of your user mailbox. They can add the feature by using the eDiscovery Center of Office 365 account.

What If the Emails Deleted Because of Data File Corruption?

It may be possible that you do not intentionally delete your emails. Instead, Outlook data file corruption causes the deletion of your mailbox data. If this is the case, you need to repair the damaged data file. The inbuilt SCANPST.exe, a free application by Microsoft to repair Outlook files, is an ideal solution. Follow the below steps to recover deleted Outlook folders.

  • Open File Explorer and Go to the following location for Outlook 2016.
    • 32-bit Windows – C:\Program Files\Microsoft Office\Office16.
    • 64-bit Windows – C:\Program Files\Microsoft Office\root\Office16
  • After locating scanpst.exe, open the application.
  • Browse the desired data file and click Start to begin the scan.
  • After finishing the scan, click on the Repair button.
  • At last, press OK to close the pop-up.

It will repair the damaged PST/OST file. However, this inbuilt application is suitable to fix minor issues. You can not recover a highly damaged Outlook file. For that, you need a professional solution.

A Professional Approach to Repair Corrupted Outlook File

DRS PST Recovery Tool is an effective solution that repairs Outlook data files and recovers deleted Outlook folders in a few simple steps. This application can fix any level of corruption. Along with that, it has numerous advanced features to customize file recovery.


I hope you found a satisfactory solution to recover permanently deleted emails in Outlook. If the problem arises due to a damaged Outlook file, you can opt for manual and professional solutions. Although the manual technique is effective, but for better recovery, you should opt for professional software.

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