How to Migrate Google Workspace Email to Gmail – Top Free Tips

Google Workspace is a complete online package of business collaboration and productivity tools. You can use various services like Drive, Docs, Sheets, Slides, Google Meet, etc. to increase productivity and better manage work among different teams. Google Workspace formerly the G Suite premium plan provides all the services offered by Google. Along with that, you will get a custom domain email.

Gmail, on the other hand, is an email service provided by Google. A conventional Gmail email account has an ending ‘@gmail.com’. It is a part of the free Google Workspace plan in which you get limited services. Sometimes, users felt a need to migrate Google Workspace to a Gmail email account. There can be many reasons behind this migration. Let us explore some of the most prominent reasons that lead to data transfer.

Why Migrate Email from Google Workspace to Gmail?

You can use all services of Google with a G Suite account whereas, with Gmail, you get only limited features. Therefore, users prefer Google Workspace as compared to Gmail. But, there are many scenarios when users want to export G Suite emails to a Gmail email account. Below we mention a few reasons for exporting G Suite emails to Gmail email accounts.

• If your Google Workspace mailbox is filled, you will be required to migrate data from G Suite to Gmail to free up some space.
• Google Workspace is a premium plan that you may not want to continue. In such a scenario, you will migrate from G Suite to Gmail.
• In a conventional Gmail account, a single user can manage all the features. Whereas, in Google Workspace, the account admin has the privilege to manage all permissions.

Now, we will show you how to migrate data from Google Workspace to a Gmail email account.

Methods to Migrate G Suite to Gmail Email Account

There are various methods available to migrate G Suite to a Gmail account. In this following section, we have discussed various types of methods that accomplish this task effectively. You can choose the one that suits your needs better.

Manual Steps to Transfer Emails from Google Workspace to Gmail

Gmail provides many inbuilt features that enable you to migrate mailbox items from any email account. Using the Import mail and contacts feature, you can easily transfer emails from Google Workspace to your Gmail email account. The complete procedure consists of two steps. First, you need to enable POP in the G Suite account and generate an app password. After that, use the Import Mail and Contacts option. Follow the below instructions to migrate Google Workspace email to Gmail accounts.

Step 1: Enable POP Server and Generate App Password

• First, log in to the desired Google Workspace account.
• Open Gmail click on the Gear icon and select See All Settings.
• Switch to Forwarding and POP/IMAP tab and Enable POP. Click Save Changes.
• After that, hit the Profile icon and select the Manage your Google Account option.
• In the Google Account section, click on the 2-Step Verification option.
• Scroll down to the bottom of the page and select the App passwords option.
• Then, enter a specific name and device and press the Generate button.
• It will generate the 16-character third-party app password. Copy the password and save it.

Step 2: Migrate Google Workspace to Gmail Account

• Log in to the destination Gmail email account in which you want to migrate your Google Workspace
• After that, click on the Gear icon and select the See all Settings options.
• Choose the Accounts and Import tab and click on the Import Mail and Contacts option.
• A new wizard will appear. Provide the source Google Workspace email address and press Continue.
• Now, enter the app password of the desired G Suite account and other details like POP username – same as email address, POP server – pop.gmail.com and port – 993.
• Hit the Continue button to proceed to the next steps.
• Tick the Leave a copy of retrieved messages on the server and Label incoming messages option.
• At last, hit the Start Import button to start the migration.

After pressing the Start Import button, the migration of Google Workspace emails to the Gmail email account will be initiated. This procedure is easy to perform and effective but some novice users may find the procedure complicated. Therefore, we suggest a fast and reliable solution.

Professional Solution to Migrate Google Workspace to Gmail

DRS G Suite Migration Tool is the most proficient solution to transfer Google Workspace to Gmail with Attachments. You can migrate all your G Suite user mailboxes. Along with emails, this G Suite migration software allows you to back up Google Drive, Contacts Calendar, etc. It has numerous advanced features that help you skip unnecessary mailbox data and migrate only the required Gmail items. Moreover, the utility is widely compatible with all versions of Windows OS.

Features of DRS G Suite Migration Tool

• Export complete G Suite emails to distinct file formats and email accounts.
• Display all G Suite user accounts and migrate their items into the local drive.
• Export Gmail, Google Drive, Contacts, Calendars, Docs, Sheets, Slides, Jamboard, Keep and Forms.
• Backup Gmail emails to PST, MBOX, MSG, EML, EMLX, PDF, CSV, DOCX, JPEG, PNG, and
• Export Gmail to HostGator, Hotmail, Gmail, Office 365, G Suite, AWS, IMAP, iCloud Mail, Zoho Mail, Yahoo Mail, and AOL Mail.
• Transfer Data from one G Suite Account to Another G Suite account.
• Option to remove duplicate emails and migrate emails with and without attachment files.

Steps to Export Google Workspace to Gmail

• Download and install the DRS G Suite Backup Tool.
• Provide User email, service account ID, and p12 Press Sign in with Google.
• Choose the desired G suite user mailboxes and click on the Next button.
• After that, select the G Suite items like Gmail, Contact, Calendar, etc. Hit Next.
• Tick the Email Client option and choose Gmail from the list.
• select the migration options. Provide the required Gmail credentials and hit Login.
• At last, click on the Backup button to initiate Google Workspace to Gmail migration.

Conclusion

The article has described major differences between G Suite and Gmail email accounts. We also shared why you need to migrate Google Workspace Emails to a Gmail account. We discussed the manual procedure, where you enable POP and generate the app password of the source Google Workspace account. After that, use the Import mail and contacts feature in the destination Gmail account to import G Suite data. This manual approach is efficient but may not be suitable for some users. Thus, we suggest the professional G Suite Backup Tool for fast, swift, and reliable migration of your G Suite emails to your Gmail account.

Related Post: Best Google Workspace Backup.

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About The Author:

Shivam Rathore

Shivam is a digital marketer and technical content writer at DRS Solution®, specializing in topics like databases, email recovery, and migration solutions. She enjoys researching and crafting content that assists database administrators, businesses, and beginners in resolving various issues related to MS SQL, MySQL, and Microsoft Exchange.