How to Download All Gmail Emails on the Computer’s Hard Drive

If you want to download all your Gmail emails on the computer’s hard drive for whatever reason (want to take backup for offline access of Gmail, if Gmail’s storage space has been full, if you are deleting your Gmail account, etc.), then you are at the right place.

Sometimes, the reason could be that you want to access your Gmail emails into different trending file formats such as.pst,.mbox,.emlx,.msg, etc., or on different email service platforms like MS Outlook, Thunderbird, Mac Mail, Office 365, etc. So, keeping these things in mind, we will discuss how to download Gmail emails to the hard drive in the next part using both manual and a professional DRS Gmail Backup Tool. Follow until the end.

Download Gmail Emails to Computer

Below are the methods to download or backup messages from Gmail; you can follow them.

Using Google Takeout

With the use of Google Takeout, download all your Gmail emails in a compressed and convenient format. Follow the steps below to use this method:

1. In the web browser, type myaccount.google.com. After opening it log in to your Google account.
2. After opening the Google account, click on the Manage your data & personalization option.
3. In the next window, scroll down and click on the Download your data option.
4. As you click on the above option, a next window will open then click on Deselect all, then scroll down, select Mail and click on All Mail data included.
5. After clicking on All Mail data included, a pop-up window will open First, deselect Include all messages in the mail then you will be able to select which type of messages you want to include, click OK. scroll down click on Next Step.
6. As you click on Next Step you will reach on the top then click on Send download link via email and choose a file format to the download and preferred delivery method from the drop-down menu. Now go to the bottom and click on Create Archive.
7. After clicking on Create Archive, a message will show to apprise you that an archive is being created; please wait. When it is finally created, you will find a single file containing all the messages in an MBOX format.

Download Gmail Emails as PDF

You can also download messages from Gmail into a PDF format, but this method has a limitation. You can only save your emails as PDF one by one, see the steps below to perform this method:

1. First, login your Gmail account, and open that email which you want to save as PDF.
2. If you open the email then go for the Print all icon and click it.
3. When you click on Print all, a new window will open in a new tab with the Print option, then set all the settings if required and click the Print. Finally, your emails will save as PDF.

Download Gmail Emails to Computer using Backup Utility

Manual methods are lengthy to perform and it has limitations too. That’s why users can try an automated utility to download Gmails to the hard drive. Gmail Migration software is the best tool to download Gmail emails, contacts, calendars, and even Google Drive data to the computer. Along with backup, this utility can also backup Gmail emails to PST, MSG, EML, EMLX, TXT, etc. A user can also export Google emails directly to Yahoo, Thunderbird, Outlook, and other email clients with this utility.

Here are the steps to back up Gmail emails to a hard drive using the DRS Gmail Backup Tool

• Download and install the DRS Gmail Backup Tool from the official website.
• Log in with your Gmail account credentials within the tool to grant access.
• Select the email folders you want to back up from your Gmail account.
• Choose the desired file format (e.g., PST, MBOX, EML, etc.) for the backup.
• Set the destination path to save the backup file on your hard drive.
• Apply advanced filters like date range or exclude folders for a tailored backup.
• Click on the “Start” button to initiate the backup process and save Gmail emails locally.

Also Read: Save Outlook Emails to Hard Drive

Conclusion

I have discussed various methods to download all Gmail Emails on the computer’s hard drive. I hope, now the user will be able to save Gmail emails to PC. With the above-mentioned methods, the user can easily download messages from Gmail.