How to Download All Gmail Emails on the Computer’s Hard Drive

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If you want to download all your Gmail emails on the computer’s hard drive for whatever the reasons (want to take backup for offline access of Gmail, if Gmail’s storage space has been full or if you are deleting your Gmail account. etc.), then you are at right place.

Sometimes, the reason could be that you want to access your Gmail emails into different trending file formats such as .pst, .mbox, .emlx, .msg, etc., or on different email service platforms like MS Outlook, Thunderbird, Mac Mail, Office 365, etc. So, keeping these things in mind we will discuss how to download Gmail emails to the hard drive in the next part. Follow until the end.

Download Gmail Emails to Computer

Below are the methods to download or backup messages from Gmail, you can follow them.

Using Google Takeout

With the use of Google Takeout, download all your Gmail emails in a compressed and convenient format. Follow the steps below to use this method:

  1. In the web browser type after opening it log in to your Google account.
  2. After opening the Google account click on Manage your data & personalization Manage your data & personalization on Takeout
  3. In the next window scroll down and click on Download your data option.Opt for download your data of Gmail
  4. As you click on the above option, a next window will open then click on Deselect all, then scroll down select Mail and click on All Mail data on All Mail data included.
  5. After clicking on All Mail data included, a pop-up window will open then first deselect Include all messages in the mail then you will be able to select which type of messages you want to include, click OK. scroll down click on Next on the include all messages to archive Gmail emails.
  6. As you click on Next Step you will reach on the top then click on Send download link via email and choose a file format to the download and preferred delivery method from the drop-down menu. Now go to the bottom and click on Create Archive.Create Gmail archive option.
  7. After clicking on Create Archive, a message will show to apprise you that an archive is being created, please wait. When it is finally created, you will find a single file containing all the messages in an MBOX format.Wait the data is getting archived


Download Gmail Emails as PDF

You can also download messages from Gmail into a PDF format, but this method has a limitation. You can only save your emails as PDF one by one, see the steps below to perform this method:

  1. First, login your Gmail account, and open that email which you want to save as PDF.
  2. If you open the email then go for the Print all icon and click it.Download Gmail messages using print as PDF option.
  3. When you click on Print all, a new window will open in a new tab with the Print option, then set all the settings if required and click the Print. Finally, your emails will save as PDF.Download messages from Gmail account to hard drive

You May Also Read: Sync Gmail account to Outlook.


Download Gmail Emails to Computer using Backup Utility

Manual methods are lengthy to perform and it has limitations too. That’s why users can try an automated utility to download Gmails to the hard drive. Gmail Backup utility is the best tool to download Gmail emails, contacts, calendars, and even Google Drive data to the computer. Along with backup, this utility can also backup Gmail emails to PST, MSG, EML, EMLX, TXT, etc. A user can also export Google emails directly to Yahoo, Thunderbird, Outlook, and other email clients with this utility.


I have discussed various methods to download all Gmail Emails on the computer’s hard drive. I hope, now the user will be able to save Gmail emails to PC. With the above-mentioned methods, the user can easily download messages from Gmail.


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