How to Transfer G Suite Email to Another User Account?

Approaches to Transfer Google Workspace to Another User Account

There are two main approaches to transfer Google Workspace emails to another user: Manual Solution and Automated Solution. Both the techniques are effective. However, the former option is suitable for experts while the latter is for beginners or non-technical users. In this blog, you will learn about both techniques. So, read the blog till the end.

What is Google Workspace?

Google Workspace is a cloud-based service developed by Google that offers a package of productivity, educational, and business tools. Using this service, administrators can manage multiple user accounts and assign different permissions.

While admins have control over user accounts through the admin console, direct access to user data requires explicit tools or permissions. For example, if an employee leaves your company and you need their account’s data, a practical option is to transfer their G Suite (Google Workspace) email and files to another user account.

Among the various techniques for migration, the manual solution is one of the first methods to consider. Let us explore how to transfer email from one Google Workspace account to another manually

How to Transfer Emails from One G Suite Email Account to Another?

The two main approaches to migrating emails from one G Suite email account to another are Manual and Automatic methods. First, we will discuss how to migrate your mailbox data manually. So, follow the below steps.

• Login to your G Suite admin account using the G Suite login credentials.
• After that, select the Data Migration option.

• Click on the SETUP DATA MIGRATION option.

• Next, in the Migration Source option choose the Gmail/G Suite option. Press Start.

• Specify the Migration Start Date and Migration Options as per your need. Click on the Select Users button.

• In the next step, click on the Add Users button.

• Enter the Source email address in the given field and click on the Authorise button.

• Now, you have to grant permissions to the G Suite Data Migration Service. Click Allow.

• After that, you will get the authorization code to proceed with the migration. Copy it and paste it into the Start a Migration window.

• Next, fill in the desired G Suite user account and click on the Start button.

• It will start the G suite migration. Within a short period, your G Suite data will get migrated.

After performing the above technique, you can transfer G suite email to another user account without spending money. Now, you might be thinking, ‘are there any other benefits of exporting mailbox items? So, let us check some of the most obvious reasons for migration.

Problem with the Above G Suite Migration Method

The above manual method is effective and free of cost. But it has some limitations like difficulty to perform, time-consuming, requiring technical knowledge, chances of file corruption, etc. Because of these limitations, we would not suggest the above technique for new and non-technical users.

Now, you might be thinking, what should I do to save my G Suite mailbox data? We provide you with a better alternative to transferring your data.

Alternative Solution to Transfer G Suite Email to Another User Account

Creating G Suite mailbox backup and saving the data into your system is a comparatively safer option than transferring to another user account. You can back up your emails manually and professionally. The latter approach consists of migration using a third-party utility.

DRS G Suite Backup Tool is the ideal solution to back up your G Suite mailbox data. Along with emails, you can back up your Drive, Contacts, and Calendars. It allows you to migrate Google Workspace data into iCloud, Gmail, Office 365, Yahoo, IMAP, and many more. Moreover, the application is compatible with all versions of Windows OS. Thus, it is the ideal solution to back up G Suite Email into your system. Follow these steps to migrate Google Workspace data into another account.

1. First of all, download, install, and open the Google Workspace Backup Tool on your system.
2.  Next, you get two options: “Backup Google Workspace All Services” and “Backup Google Workspace Emails Only.” Pick any of them accordingly and click Continue.
   
   Note: The first option allows you to back up all G Suite services, including Gmail, Contacts, Calendars, and more. Meanwhile, the second option focuses only on backing up G Suite emails without including other services.
3.  After that, enter the given credentials, like the User Email Address, Service Account Email, and p12 file. Tap on the Login button. 
4. Now, it lists all user accounts linked to the admin’s G Suite. Select the desired email accounts and click Next. 
5. Then, you’ll be shown various Google Workspace apps like Gmail, Drive, Contacts, Calendars, etc. Choose the needed items >> Next.
6.  In the next screen, Select the destination as G Suite where you want to migrate your old G Suite data.
7. After that, enter new G Suite credentials and tap on the log-in button.
8.  Later, you can go for the additional features of the software, like date filtering and many more. 
9. Once you’ve chosen the desired options and applied filters, click Next and hit the Start Migration Button to begin the migration process.

After reading the above article, it can be concluded that there are scenarios when you want to transfer G Suite email to another user account. You can opt for different techniques. But the most effective way to protect your valuable data is by saving it to the system using DRS G Suite Backup Tool.

Conclusion

In this technical blog post, we explored several methods to transfer G Suite Email to Another User Account. The manual method is time-consuming and is only helpful for transferring a few number of emails. Also, there is a risk of losing valuable data and more. So, it’s highly suggested to use the professional DRS Tool. This top-notch utility makes sure that no data is lost during the process. You can also try the free (Demo) verison of this tool to understand its features and performance.

About The Author:

Andrew Tie

Andrew Tie is a vastly experienced tech journalist who enjoys taking apart complex technology for a broad audience. Over more than a decade in the technology sector, Tie is good at making complicated technical concepts lucidly clear; enabling readers through engaging content. During his writing career so far, Andrew has written for several tech publications, right from industry-leading journals to popular tech blogs. Clarity, precision, and the ability to bridge technical vocabularies with everyday understanding mark his work.