Migrate Emails from Gmail to Zoho Mail: No Tech Skill Needed
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Written By
Aaradhya Jain -
Approved By
Shivam Rathore -
Updated on
November 25th, 2025 - Read Time
7 minutes
User Query: I’ve decided to migrate from Gmail to Zoho Mail after hearing about its privacy and Indian origin. How can I transfer all my Gmail emails, contacts, and data to Zoho Mail without losing anything? Is there a simple and secure way to migrate emails from Gmail to Zoho Mail?
Introduction: Switching from Gmail to Zoho Mail is now easier than ever. Many users are choosing Zoho Mail for its privacy, data security, and Made-in-India reliability. Developed in Chennai, Zoho Mail is an ad-free and secure email service. It supports India’s ‘Atmanirbhar Bharat’ and ‘Digital India’ vision. The platform gained huge attention after Home Minister Amit Shah announced his new Zoho Mail address. If you want to move data from Gmail to Zoho Account. This blog offers you several manual methods and a professional DRS Gmail Backup Tool without losing your emails or contacts.
Easy Solution to Migrate Emails from Gmail to Zoho Mail
- Download and install the DRS Softech Gmail Backup Tool.
- Enter your Gmail details, such as ID & Password, to Sign In.
- Then, you can reverify the added emails before backup. Click Next.
- After that, choose Zoho Mail as the Saving Format from the list.
- Again, enter Zoho Mail credentials, including ID & Password, to Sign In.
- Lastly, use customized features as per your needs. Click Convert.
How to Migrate Gmail to Zoho Mail: Step-by-Step Guide
You can migrate Gmail emails to Zoho Mail in two ways: manually or using a professional tool. In simple terms, the manual process is good if you only need to move a few emails or folders. It’s slower and requires more effort, but it works for basic tasks. On the other hand, the automated method is faster and makes sure everything is transferred correctly without mistakes. It’s the best option if you have a lot of emails or want to save time.
Manual Method to Migrate Emails from Gmail to Zoho Mail
- First, open Zoho Mail in your browser and sign in with your credentials.
- Then, click the gear icon in the top-right corner and select Settings.
- After that, under the Mail Settings, choose Import/Export Emails.
- Now, select Gmail from the available email sources and click “Add Account.”
- Sign in to your Gmail account and allow Zoho Mail to access your emails.
- Afterwards, select the Gmail folders or labels you want to migrate.
- Lastly, click Start Import and wait until all your selected emails are successfully migrated.
Limitations of Manually Transfer from Gmail to Zoho Mail
The manual method works, but it’s not ideal for everyone. It requires time, a stable internet, and some technical setup. In short, the manual method is fine for small accounts, but not recommended for large-scale or business migrations. Here are a few key drawbacks of using the manual approach:
- The manual migration can take hours, especially if your Gmail account has thousands of emails or large attachments.
- During import, some emails or attachments may fail to transfer, leading to incomplete migration.
- You can migrate only one Gmail account at a time, which makes it difficult for businesses managing multiple users.
- The manual method doesn’t let you filter or select specific emails by date, folder, or subject.
- If the Gmail or Zoho server slows down during migration, the process might stop unexpectedly.
A Practical Migration Scenario
Rohit, a small business owner from Pune, wanted to switch from Gmail to Zoho Mail for better privacy and security. He first tried the manual method but found it slow and incomplete. Some emails didn’t transfer, and the process kept stopping. To save time, he used the DRS Gmail Backup Tool, which safely moved all his Gmail emails and attachments to Zoho Mail in minutes. Now, Rohit enjoys a smooth, secure, and Made-in-India email experience.
Verified Tool to Migrate Emails from Gmail to Zoho Mail
To overcome all the limitations of the manual method, the DRS Gmail Backup Tool is a good solution. It migrates all your emails from Gmail to Zoho Mail without any data loss. This tool supports batch migration and comes with several advanced features. These features make the migration process more reliable and fully accurate. With its simple and user-friendly interface, every user can easily use it without any technical skills. Additionally, it helps to free up space in Gmail and more.
Why Choose DRS Gmail Backup Tool?
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Migrate Emails Safely: Transfers all Gmail emails to Zoho Mail without losing any data. |
Supports Contacts & Attachments: Moves emails along with contacts, attachments, and folders. |
One-Time Service: Just share your Gmail details, and our technical team will easily migrate all your Gmail emails. |
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Filter & Select Options: Choose emails by date, folder, or label for selective migration. |
Fast & Reliable: Completes migration quickly, even for large mailboxes. |
User-Friendly Interface: Easy to use, no technical skills required. |
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Cross-Platform Support: Works on Windows and Mac systems. |
Automatic Migration Options: Schedule migrations for convenience. |
Ad-Free & Secure: Ensures your data remains private and secure. |
Detailed Steps to Migrate Emails from Gmail to Zoho Mail
- Primarily, download & install the DRS Gmail Email Backup Tool on your PC.
- Now, enter your Gmail details, including ID and Password, to Sign In.
- Then, you can check and select all the Gmail emails to migrate. Click Next.
- After that, choose Zoho Mail as the Saving Format from the given list.
- Further, enter your Zoho Email Address and Password to Sign In.
- In the end, apply advanced features/filters as per your needs. Click Convert.
System Requirements:
- Operating System: Windows 11, 10, 8.1, 8, 7, or macOS 10.13 and above.
- RAM: Minimum 4 GB (8 GB recommended for large mailboxes).
- Free Disk Space: At least 241 MB for installation.
- Internet Connection: Required for account sign-in and migration.
Related Post: Transfer Gmail to Titan Mail.
Conclusion
In this detailed blog post, we explored several methods to migrate emails from Gmail to Zoho Mail. The manual method is free to use and is only used to import a few number of Gmail emails. That’s why it’s highly recommended to use the DRS verified tool. So, with the simple and efficient steps. Enjoy the privacy, security, and Made-in-India reliability of Zoho Mail while keeping all your Gmail data intact.
Frequently Asked Questions
Ans: You can migrate emails manually via Zoho Mail’s Import/Export settings or use the DRS Gmail Backup Tool for a faster and error-free migration.
Ans: Yes, using the DRS Gmail Backup Tool ensures all emails, attachments, and contacts are safely transferred without any loss.
Ans: The time depends on the number of emails. Manual migration can take hours, while the DRS tool completes large migrations in minutes.
Ans: Yes, the DRS Gmail Backup Tool is verified, secure, and does not store your credentials.
Ans: Yes, the DRS tool supports both Windows and macOS systems.
Ans: Yes, the tool offers an auto-scheduling feature to run migrations at a convenient time.
Ans: No, once emails are migrated, they remain in Zoho Mail independently of your Gmail account.
Ans: For business accounts, the DRS Gmail Backup Tool is recommended. It allows batch migration, selective email transfer and ensures complete and secure data migration.
About The Author:
I, Aaradhya Jain, a technical content writer at DRS Solutions, specializes in delivering clear, practical guides on data management, migration, and recovery tools. With a detail-oriented and user-first approach mindset, I transform complex processes into actionable insights for IT professionals and decision-makers.
