How to Migrate SmarterMail to Office 365 Account?

Introduction: Are you familiar with SmarterMail and Office 365? SmarterMail is cheaper and has features like Microsoft Exchange. But still, many users prefer to migrate SmarterMail to Office 365. Why so? With the changing grounds of email communication, Office 365 has emerged as the best productivity suite for individual and business purposes. Users are migrating from other email clients to Office 365 for better integration and collaboration tools. So do SmarterMail Users. Therefore, we’ll help you transfer email from SmarterMail to Office 365 by offering manual methods or using a professional IMAP Backup Tool.

SmarterMail vs Office 365

SmarterMail is an email client, created by SmarterTools Inc.. It is a full-featured email server software providing various tools for handling email accounts, calendars, contacts, and tasks. On the other hand, Office 365 offers a comprehensive suite of productivity tools beyond email. This includes applications like Word, Excel, PowerPoint, Teams, and SharePoint, which is why users migrate SmarterMail to Office 365. It provides users with a unified communication, collaboration, and productivity platform.

SmarterMail is supposed as an alternative to Microsoft Exchange. As it offers almost similar features as Exchange Server. However, it lacks several features available with Office 365 subscriptions. Before you begin to transfer emails from Smartermail to Office 365, let us compare their benefits:

• Office 365 eases and simplifies the transfer of data from other email servers.
• It offers various tailored plans to meet the specific needs of businesses.
• Provides at least 1 TB/per user of storage space on OneDrive.
• Integrates with SharePoint helping store, organize, share, and retrieve files.
• Has better and more advanced security features to safeguard your data.

Consequently, not just SmarterMail users but many email client users wish to migrate to Office 365. Let us know the detailed procedure for Smartermail to Office 365 migration.

How to Migrate SmarterMail to Office 365 Manually?

SmarterMail functions as an IMAP Email Client. So basically, we need to Perform IMAP Migration to Office 365. Follow the steps below for migrating from SmarterMail to Office 365:

1. Create an Office 365 account for the user to whom you wish to migrate.
2. Next, open Smarter Mail and check that IMAP Access is Turned On.
3. Now, you have to add your SmarterMail account to Outlook using IMAP.
4. To configure SmarterMail to Office, provide details asked such as username, password, server address, and port number.
5. Next, create a PST file in Outlook and specify its name and location.
6. Select each Smarter Mail folder you wish to migrate within Outlook.
7. Then, go to the SmarterMail mailbox, and right-click on each folder.
8. Further, choose the option to move it to the PST file you have created.
9. Repeat this process for all the folders you want to migrate.
10. Now, download the Outlook Import tool to import the PST file into Outlook.
11. Select the PST file and choose the destination mailbox. Click on Next to proceed.
12. Once the migration is complete, check all the migrated data in your mailbox.

Hence, this was a complete process to transfer emails from SmarterMail to Microsoft 365 for free. However, this process may fail in some circumstances or perhaps, create trouble for you. Mentioned below are the reasons.

Drawbacks of the Manual Approach

• It can be time-consuming if dealing with large quantities of emails.
• Transferring individual folders is more susceptible to errors.
• Demands technical expertise, generating difficulties for non-tech users.
• It lacks security and thus can be risky for sensitive information.

In comparison to the professional solution, the manual way is not an ideal solution for migrating Smarter Mail to Office 365. So, better you employ a professional migration tool instead of relying on a manual method. We will help you find the best one for the purpose.

Professional Tool to Transfer SmarterMail to Office 365

As SmarterMail to Office 365 migration is done through IMAP protocols, you need the DRS IMAP Backup Tool. It is the smartest and most reliable tool for all non-tech users. If you are also looking for a quick and easy solution for transitioning from SmarterMail to Office 365, download this tool. It has many features that facilitate smoother conversion and deliver accurate results. Some of them are as follows:

• Allows to migrate single or multiple IMAP Accounts at once through CSV.
• You can efficiently backup IMAP mailbox data locally in different formats.
• Directly Migrate IMAP to Google Workspace, Office 365, IMAP, and more.
• Provides a built-in duplicate remover to prevent migration of duplicates.
• Additionally, supports date-selective migration of data in the IMAP mailbox.
• Widely supports all Windows OS either the latest or older version you use.

Moving forward, the following section provides a short manual to migrate SmarterMail to Office 365 using this tool.

Firstly, download and install the tool on your system. Run the tool as an administrator and further, do as the steps direct:

1. On the first panel, read the prerequisites and click on Continue.
2. Either continue with Single Mode or choose Batch Mode, if needed.
3. Enter the required credentials and click on Login to access SmarterMail Mailbox.
4. Preview and select desired folders from the mailbox. Click Next.
5. Here, select Email Client for migrating from SmarterMail to Office 365.
6. By default, Office 365 is the selected email client. If not, select from the list.
7. Using the correct credentials, Log In to your Office 365 account. (It should be logged in on your system too.)
8. Now, apply the necessary filters for more accurate migration, if needed.
9. Lastly, click on Next and migrate Emails from Smartermail to Office 365.

Thus, you can successfully migrate Emails and data from multiple SmarterMail accounts using this tool at once. Furthermore, before purchasing the premium tool, use its demo version to know how it works.

Also Read: Migrate OVH Email to Office 365

Conclusion

Hence, we have provided you with two most used and prominent methods to migrate SmarterMail to Office 365. If you are capable enough to execute the manual process, it will be a free-of-cost solution for you. Nevertheless, if the manual process seems tedious, go for the recommended professional tool for the best results. It is recommended and used by various tech-savvy experts.