Archive Emails in Office 365 Easily: Complete Guide

How to Enable Archive Mail Outlook 365?

Below, all the steps are provided that users can follow for archiving emails in Office 365.

• Type https://protection.office.com/ in browser and login with your Office 365 credentials.
• Select Data Governance in the Security and compliance center Then click on the Archive.
• Now, you will see the linked mailboxes to your O365 account and also whether the archive mailbox is enabled or not.
• Choose the mailbox to enable the “Archive mailbox”.

• You will receive a warning popup, click on Yes to enable archive mailbox.

Wait for a few seconds till the Outlook 365 email archive process is completed. Once the process gets completed, users are able to see the archive mailbox.

Also Read – Repair Corrupt BKF Files in 7 Simple Steps

Manual Process For Archiving Emails in Office 365

Once the user has enabled the archive mailbox, then by following the below process, users can perform outlook 365 archive all emails.

• Login to MS Outlook using the O365 account.
• Open the folder from which you need to archive emails.

Note – Users can also select the specific emails and then click on the archive tab in the top pane of the O365 account.

• Select all the emails you want to archive and right-click on them. Choose the archive option to move the selected emails to the archive mailbox.

Archiving in Outlook 2016

If your Office 365 account is configured with Outlook, then you can use the archiving feature of MS Outlook to archive all the old emails. However, keep in mind that the email messages are archived locally to the archive folder of MS Outlook.

1. Open Outlook application on your system.
2. Select the email messages from inbox or any other folder.
3. Right click on the selected emails and choose Archive option.

How to Archive Outlook Folder

Users can archive a complete folder as well by following the steps mentioned below.

• Go to the File tab and select Tools.
• In dropdown, click on clean up old items.

• Now, select the folder you want to move to archive. Here, you can also enter a date with reference to which you want to perform archiving emails in Office 365.
• Browse to select the location to save the archive file and click on the OK button.

Archiving in Outlook 2010 and 2013

The process of archiving is similar in MS Outlook 2010 and 2013. Follow the given steps –

1. Open the Outlook application and click on the File tab.
2. Go to cleanup tools and choose the archive option.
3. Select the folder you want to move to the archive mailbox.
4. You can select a date for reference to archive the emails.
5. Browse to define the path to save the archive file.

Professional Solution to Archive Emails in Office 365

With the help of a professional utility, it becomes quite easy to create a backup of Office 365 emails to different file formats or email clients. You can use the smart DRS Office 365 backup software which is capable of creating the backup of O365 mailbox data in PST, MSG, TXT, MBOX, HTML, Hotmail, Yahoo, Gmail, etc. The utility is compatible with all the versions of Windows. It offers some amazing and secure features for its users.

Salient Features of Office 365 Backup Tool

• Backup Office 365 emails in PST, MBOX, MSG, TXT, HTML, Hotmail, Yahoo, Gmail, etc.
• Saves all the attachments, including contacts, calendars, etc. into a hard drive.
• Offers a smooth user-friendly GUI.
• Maintains the hierarchy of the data after the backup process.
• Supports all the versions of Windows OS.
• The free version is also available which allows you to save 25 emails for free.

Also Read: Archive Yahoo Mail to Hard Drive

Final Words

In this blog above, we have discussed the process for archiving emails in Office 365. We have provided a step-by-step guide to Office 365 Outlook archive emails. Also, we have mentioned the best Office 365 Backup Tool solution for users to create a backup of O365 messages and attachments without any hassle and safely.

Frequently Asked Questions